Surgical Scheduler (OBGYN)

Inova Health System; Fairfax (VA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Wellness program

Retirement match

Student loan assistance

Mental health support

Paid time off

Parental leave

Job summary

Inova Health System is seeking a dedicated Patient Access Specialist Sr to join the OBGYN team at Fair Oaks. This full-time role offers day shifts Monday through Friday and focuses on accurate patient registration, financial counseling, and coordinating insurance and scheduling tasks.

You will audit records, support escalations, assist with referrals, and help patients navigate the system with empathy while ensuring HIPAA compliance and smooth workflow for the clinic.

Qualifications

• High School diploma or equivalent.
• Minimum 2 years of patient access experience.

Responsibilities

• Audits records and documentation for accuracy, troubleshoots discrepancies, and supports escalations.
• Compiles reports, troubleshoots system issues, and supports peers.
• Audits referrals and supports escalations.
• Conducts financial reviews and mentors staff.
• Troubleshoots complex cases and educates peers on insurance contract nuances.
• Handles escalations and analyzes trends.
• Analyzes performance and trains staff on patient kiosks.
• Handles sensitive concerns, audits logs, and advocates for patient needs.
• Audits referral workflows and mentors staff.
• Schedules surgeries and verifies readiness.
• Solves transport issues and audits logs.
• Liaises with Health Information Management (HIM) on merges and audits MRNs.
• Supports escalations for medical necessity.
• Ensures compliance with HIPAA, OSHA, and other applicable federal and state regulations.

Education

High School diploma or equivalent

Job description

Inova Health is looking for a dedicated Patient Access Specialist Sr to join the OBGYN team at Fair Oaks. This role will be Full-time Day shifts Monday to Friday.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.

• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.

• Tuition and Student Loan Assistance: offeringup to $5,250 per year in education assistance and up to $10,000 for student loans.

• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

• Work/Life Balance: offeringpaid time off, paid parental leave.

Patient Access Specialist Sr Job Responsibilities:

• Patient Intake, Registration & Documentation: Audits records and documentation for accuracy, troubleshoots discrepancies, and supports escalations.

• Administrative & Technology Operations: Compiles reports, troubleshoots system issues, and supports peers.

• Case Management Tasks: Audits referrals and supports escalations.

• Financial Counseling: Conducts financial reviews and mentors staff.

• Insurance & Contract Coordination: Troubleshoots complex cases and educates peers on insurance contract nuances.

• Inquiries & Patient Concerns: Handles escalations and analyzes trends.

• Kiosk: Analyzes performance and trains staff on patient kiosks.

• Patient Communication & Advocacy: Handles sensitive concerns, audits logs, and advocates for patient needs.

• Referrals: Audits referral workflows and mentors staff.

• Scheduling: Schedules surgeries and verifies readiness.

• Transport: Solves transport issues and audits logs.

• Health Information Management (HIM) Coordination: Liaises with Health Information Management (HIM) on merges and audits medical record numbers (MRNs).

• Utilization Review Coordination: Supports escalations for medical necessity.

• Ensures compliance with HIPAA, OSHA, and other applicable federal and state regulations.

Minimum Requirements:

• Education: High School diploma or equivalent
• Experience: 2 years of patient access experience