Surgical Scheduler: Coordinate Care & Procedures

Summit Health Management; Berkeley Heights (NJ); On-site; USD 29,000 - 36,000; Full time

Job summary

VillageMD is seeking a Hospital/Clinic Administrative Coordinator to manage surgical and procedural scheduling for assigned physicians in our New Jersey offices. You will coordinate patient preparation and pre/post-op appointments, ensuring all pre-op requirements are met and documented.

In this role you will communicate with insurance providers for pre-authorization, order implants and supplies as needed, and maintain scheduling records while supporting staff with training.

Qualifications

• High school graduate or equivalent
• Prior medical office experience
• Excellent customer service skills
• Strong in both verbal and written communication
• Strong knowledge of EMR, computer programs, and good typing skills

Responsibilities

• Coordinates surgical/procedural scheduling and booking for assigned physician(s)
• Coordinates patient preparation for surgical or other procedures including both pre and post- op appointments
• Confirms that all pre-op requirements are met and pre-op information is transmitted to the appropriate surgery facility within appropriate time frame
• Communicates with insurances companies as needed to obtain pre-authorization for all surgical or specialized procedures
• Coordinates the ordering of special implants, and any other necessary surgical supplies/products as indicated
• Coordinates physician(s) office schedules, meetings, interviews, etc.
• Receives physician(s) mail, reviews, distributes as appropriate and follows-up as directed
• Maintains booking and scheduling records as per protocol specialty protocol
• Manages relationships with outside vendors to ensure contract compliance and effective levels of support as appropriate
• Provides initial and ongoing training of surgical booking to staff as needed
• Adheres to all WMG Compliance Program Policies and Procedures including all regulatory financial and OSHA requirements. Participates in and contributes to help achieve a total compliance program
• Performs general office duties as assigned

Skills

Surgical scheduling

Patient coordination

EMR knowledge

Communication skills

Office administration

Education

High school diploma or equivalent

Tools

EMR software

Microsoft Office

Pre-op scheduling tools

Job description

VillageMD is seeking a Hospital/Clinic Administrative Coordinator to manage surgical and procedural scheduling for assigned physicians in our New Jersey offices. You will coordinate patient preparation and pre/post-op appointments, ensuring all pre-op requirements are met and documented.

In this role you will communicate with insurance providers for pre-authorization, order implants and supplies as needed, and maintain scheduling records while supporting staff with training.