Surgical Scheduler

TEKsystems; Washington (District of Columbia); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO/Vacation/Sick Leave

Job summary

TEKsystems is seeking an organized Surgical Scheduler to coordinate ENT procedures, including head/neck and sleep apnea surgeries. You will work with providers, authorization teams, and OR staff to ensure cases are scheduled accurately and efficiently.

Responsibilities include obtaining authorizations, verifying patient/insurance data, and maintaining case tracking tools. This is a contract position based in Washington, DC, onsite.

Qualifications

• Previous experience in surgical scheduling or medical scheduling preferred.
• Experience with insurance authorizations and referrals is a plus.
• Knowledge of medical terminology; ENT or surgical specialty background is beneficial.
• Strong organization and ability to manage multiple cases with deadlines.

Responsibilities

• Schedule and post ENT surgical cases, including head/neck procedures and sleep apnea surgeries.
• Coordinate with Authorization Team to obtain required authorizations prior to surgery.
• Gather and verify patient demographics, insurance, and surgical information.
• Maintain surgical tracking tools and calendars; ensure case readiness.
• Enter/update cases on calendars; communicate scheduling details to patients.
• Collaborate with surgeons, staff, OR personnel, and admin teams.
• Review documentation for completeness and follow up on missing info.
• Ensure compliance with policies and patient confidentiality; assist with rescheduling as needed.

Skills

Surgical scheduling

Medical scheduling

Healthcare administrative support

Organizational skills

Communication

Customer service

EMR/EHR systems

Scheduling software

Microsoft Office

Tools

EMR/EHR systems

Scheduling software

Microsoft Office

Job description

Overview

Seeking an organized and detail-oriented Surgical Scheduler to coordinate and schedule ENT surgical procedures, including head and neck, sleep apnea, and other specialty surgeries. This role partners closely with providers, patients, authorization teams, and operating room staff to ensure cases are scheduled accurately and efficiently. Responsibilities include obtaining and tracking required authorizations, maintaining surgical schedules and case tracking tools, verifying patient and insurance information, and ensuring all documentation is complete prior to surgery.

Description

• Schedule and post surgical cases for ENT providers, including head and neck procedures, sleep apnea surgeries, and other specialized ENT interventions.
• Coordinate with the Authorization Team to ensure all required insurance authorizations are obtained prior to surgery.
• Gather and verify patient demographic, insurance, and surgical information needed for scheduling.
• Maintain and update surgical tracking tools and case management spreadsheets to ensure accurate case readiness.
• Enter and update surgical cases on departmental and provider calendars.
• Communicate with patients regarding scheduling details and any information needed to facilitate the surgical process.
• Collaborate with surgeons, clinical staff, operating room personnel, and administrative teams to ensure timely case scheduling.
• Review case documentation for completeness and follow up on missing information as needed.
• Ensure compliance with organizational policies, scheduling protocols, and patient confidentiality standards.
• Assist with rescheduling or adjusting cases as necessary based on provider availability, authorization status, or patient needs.

Additional Skills & Qualifications

• Previous experience in surgical scheduling, medical scheduling, or healthcare administrative support preferred.
• Experience working with insurance authorizations and referrals strongly preferred.
• Knowledge of medical terminology; ENT or surgical specialty experience is a plus.
• Strong organizational skills with the ability to manage multiple cases and deadlines simultaneously.
• Excellent communication and customer service skills.
• Proficiency with EMR/EHR systems, scheduling software, and Microsoft Office applications.
• High attention to detail and ability to maintain accurate records in a fast-paced environment.

Job Type & Location

This is a Contract position based out of Washington, DC.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Washington,DC.

Application Deadline

This position is anticipated to close on Aug 19, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.