Surgical Scheduler

Holyoke Medical Center; Amherst (MA); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Tuition reimbursement

Free parking

401(k) plan

In-House Pharmacy

Job summary

Holyoke Medical Center in Amherst, MA, is seeking an experienced Surgical Scheduler for the Orthopedics & Sports Center. The role coordinates and executes surgical scheduling, ensures accurate patient data, obtains approvals, and supports staff with administrative tasks.

You will educate patients on procedures, coordinate tests and follow-ups, and maintain documentation while delivering strong customer service in a busy clinical setting.

Qualifications

• Education: High School Diploma, GED or Equivalent.
• Experience: Two years in a physician's office or similar; Spanish/English medical interpreting preferred; familiarity with ICD-10 and HCPC coding.
• Skills: strong communication, typing, transcription, and organization; good computer and multitasking abilities.

Responsibilities

• Coordinate and manage surgical scheduling with accurate patient demographics and bookings.
• Obtain insurance prior authorizations, referrals, and approvals for surgeries and pre-operative care.
• Collaborate with surgeons, OR staff, and providers to ensure efficient patient care.
• Prepare and maintain surgical documentation and pre-operative records.
• Educate patients on procedures, testing, and follow-up care.
• Schedule tests, labs, and post-operative appointments.
• Assist with check-in/check-out, recalls, and registrations.
• Enter outpatient orders and manage electronic scheduling systems.
• Provide customer service via phone and receptionist duties; handle inquiries and messages.
• Support daily office operations, training, meetings, and communications with supervisors.

Skills

Communication

Interpersonal skills

Typing

Transcription

Filing

Organization skills

Attention to detail

Computer skills

Multitasking

Medical terminology

Education

High School Diploma

GED or Equivalent

Job description

Holyoke Medical Center · Ortho & Sports Center

Full Time , 40 , day shift , 8 hours, 730-5, flexibility

Posted 09/14/2026

Salary: $20.57 - $30.69 hourly

Note: The compensation range noted above represents the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range.

Valley Health Systems, Inc., the parent company of Holyoke Medical Center, provides a broad range of physician services in offices conveniently located throughout Western Massachusetts. Holyoke Medical Center is an independent community hospital that has served the healthcare needs of the Pioneer Valley for over 125 years. We continue to grow and address the needs of our community through quality and patient-centered care.

Our Orthopedics & Sports Center Practiceis seeking an experienced Surgical Scheduler to coordinate and carry out all surgical scheduling functions and to support the office assistants by providing customer service and performing general administrative tasks as needed.

Overview of responsibilities include but are not limited to:

• Coordinate and manage surgical scheduling, ensuring accurate patient demographics, procedure bookings, and timely communication of schedule changes.
• Obtain insurance prior authorizations, referrals, and approvals required for surgeries, procedures, testing, and pre-operative care.
• Collaborate with surgeons, operating room staff, primary care providers, and other departments to ensure efficient patient care and resource availability.
• Prepare, distribute, and maintain surgical documentation, including admission forms, consent forms, History & Physical reports, and pre-operative records.
• Educate patients on surgical procedures, testing requirements, pre-operative instructions, and follow-up care.
• Schedule diagnostic testing, laboratory work, cardiac evaluations, procedures, and post-operative or follow-up appointments.
• Provide patient check-in and check-out support, including appointment scheduling, recall management, and registration assistance as needed.
• Accurately enter outpatient orders, maintain electronic scheduling systems, scan patient records, and manage medical documentation.
• Deliver excellent customer service by answering phones, responding to patient inquiries, managing voicemail messages, and directing calls appropriately.
• Support daily office operations by maintaining supplies and equipment, assisting with staff training, attending meetings, and communicating operational needs to supervisors.

Note: The compensation range noted above represents the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range.

Valley Health Systems, Inc., the parent company of Holyoke Medical Center, provides a broad range of physician services in offices conveniently located throughout Western Massachusetts. Holyoke Medical Center is an independent community hospital that has served the healthcare needs of the Pioneer Valley for over 125 years. We continue to grow and address the needs of our community through quality and patient-centered care.

Our Orthopedics & Sports Center Practiceis seeking an experienced Surgical Scheduler to coordinate and carry out all surgical scheduling functions and to support the office assistants by providing customer service and performing general administrative tasks as needed.

Overview of responsibilities include but are not limited to:

• Coordinate and manage surgical scheduling, ensuring accurate patient demographics, procedure bookings, and timely communication of schedule changes.
• Obtain insurance prior authorizations, referrals, and approvals required for surgeries, procedures, testing, and pre-operative care.
• Collaborate with surgeons, operating room staff, primary care providers, and other departments to ensure efficient patient care and resource availability.
• Prepare, distribute, and maintain surgical documentation, including admission forms, consent forms, History & Physical reports, and pre-operative records.
• Educate patients on surgical procedures, testing requirements, pre-operative instructions, and follow-up care.
• Schedule diagnostic testing, laboratory work, cardiac evaluations, procedures, and post-operative or follow-up appointments.
• Provide patient check-in and check-out support, including appointment scheduling, recall management, and registration assistance as needed.
• Accurately enter outpatient orders, maintain electronic scheduling systems, scan patient records, and manage medical documentation.
• Deliver excellent customer service by answering phones, responding to patient inquiries, managing voicemail messages, and directing calls appropriately.
• Support daily office operations by maintaining supplies and equipment, assisting with staff training, attending meetings, and communicating operational needs to supervisors.

Qualifications:

Education:High School Diploma, GED or Equivalent

Experience:Two years of experience in a physician's office or similar environment; experience in Spanish/English medical/health interpreting preferred; experience working with third party payers and working knowledge of ICD-10 and HCPC coding relative to surgery preferred

Special Aptitudes & Activities:Excellent communication and interpersonal skills; typing, transcription and filing skills; ability to accurately follow verbal and written instructions; normal corrected hearing and vision; organization skills; attention to detail; computer skills; ability to handle multiple tasks; knowledge of medical terminology

Our competitive salary package is adjusted to align with a candidate's relevant experience and skills. We also offer:

• Low cost health insurance with no deductibles when using HMC services

• Dental and vision insurance

• Free disability and life insurance

• 403(b) plan

• Up to $8000 in degree/tuition reimbursement

• In-House Pharmacy

• Relaxation Room and Fitness Center

• Other voluntary benefits, such as LegalShield, Pet Insurance

• Free onsite parking