Surgical Procedure Scheduler

Penn Medicine; McGovernsville (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

Penn Medicine's Procedure Scheduler coordinates surgical cases with operating physicians and staff to ensure timely scheduling and patient flow. The role includes obtaining pre-authorizations, preparing orders, and verifying patient consents before procedures.

Strong communication, organization, and bilingual Spanish skills are required, along with prior surgical scheduling or pre-authorization experience. This role supports patients and clinicians across surgical services at Penn Medicine.

Qualifications

• High School diploma or equivalent required.
• Three or more years' experience working in the medical field medical office setting.
• Strong computer skills including Excel and Word.
• Strong communication skills.
• Proven ability to multi-task and prioritize.
• Three or more prior years’ experience working in a surgical office or as a surgical scheduler.
• Prior pre-authorization experience.
• Bi-lingual Spanish.
• Insurance pre-certification experience.
• Knowledge of CPT codes and ICD codes and their use.

Responsibilities

• Schedules patients for surgery or specialty procedures in accordance with the operating/ managing physician’s schedule.
• Obtains necessary pre-authorizations for all procedures.
• Assists in the preparation of procedure orders.
• Ensures that all patient consents are available in the chart prior to the day of the procedure.
• Reviews pre procedure checklist to verify all required tests are completed prior to the procedure.
• Coordinates all procedure-related appointments for the patient (pre-op teaching, post-op, testing, follow up).
• Assists with pre-procedure instructions for patients.
• Communicates changes or cancellations in scheduled procedure times to patients and providers; reschedules as necessary.
• Assists with coordination of physicians’ procedure, office, and meeting schedules.

Skills

Bi-lingual Spanish

Excel

Communication skills

Multi-tasking

Prioritization

CPT/ICD codes

Insurance pre-certification

Attention/Concentration

Education

H.S. Diploma/GED (Required)

Job description

Penn Medicine's Procedure Scheduler coordinates surgical cases with operating physicians and staff to ensure timely scheduling and patient flow. The role includes obtaining pre-authorizations, preparing orders, and verifying patient consents before procedures.

Strong communication, organization, and bilingual Spanish skills are required, along with prior surgical scheduling or pre-authorization experience. This role supports patients and clinicians across surgical services at Penn Medicine.