Surgical Scheduling Specialist

Penn Medicine, University of Pennsylvania Health System; Lancaster (Lancaster County); On-site; USD 42,000 - 56,000; Full time

Job summary

Penn Medicine is seeking a Procedure Scheduler to coordinate and schedule surgical and specialty procedures. You will manage schedules across physicians, assistants, and staff, ensuring pre-authorizations, proper consents, and comprehensive pre-op planning.

Responsibilities include coordinating pre-op teaching, post-op appointments, and test scheduling, while maintaining clear communication with patients and providers.

Qualifications

• Minimum of a High School diploma or GED.
• Three or more years experience in the medical field or medical office setting.
• Strong computer skills including Excel and Word.
• Strong communication skills.
• Proven ability to multi-task and prioritize.
• Three or more years’ experience in a surgical office or as a surgical scheduler.
• Prior pre-authorization experience.
• Bi-lingual Spanish required.
• Knowledge of CPT/ICD codes and their use.

Responsibilities

• Schedules patient procedures in accordance with the operating physician’s, surgical assistants, and other specialists’ schedules.
• Obtains necessary pre-authorizations for all procedures.
• Assists in preparing procedure orders and ensures patient consents are in the chart.
• Reviews pre-procedure checklists to verify required tests are completed.
• Maintains knowledge of procedures and coding to schedule with equipment and supplies.
• Coordinates all procedure-related appointments (pre-op teaching, post-op, tests).
• Communicates changes or cancellations to patients and providers; reschedules as needed.
• Assists with coordinating physicians’ procedures, the office, and meeting schedules.

Skills

Multitasking

Communication skills

Bilingual Spanish

Proficient in Excel and Word

Education

High School Diploma/GED

Tools

Excel

Word

Job description

Penn Medicine is seeking a Procedure Scheduler to coordinate and schedule surgical and specialty procedures. You will manage schedules across physicians, assistants, and staff, ensuring pre-authorizations, proper consents, and comprehensive pre-op planning.

Responsibilities include coordinating pre-op teaching, post-op appointments, and test scheduling, while maintaining clear communication with patients and providers.