Surgical Coordinator

HESS SPINE AND ORTHOPEDICS LLC; Fairfield (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Hess Spine and Orthopedics LLC in Fairfield, NJ is seeking a dedicated Surgical Coordinator to ensure smooth scheduling and coordination of procedures. You will act as the main patient point of contact throughout pre- and post-operative care, handling authorizations and coordinating with surgical teams.

Ideal candidates have 1–2 years in a surgical coordination or medical office role, familiarity with orthopedic/spine procedures, and experience with EMR/EHR and MS Office.

Qualifications

• 1-2 years of experience as a Surgical Coordinator or in a similar medical office role.
• Knowledge of orthopedic and/or spine procedures and terminology preferred.
• Experience with insurance authorizations, pre-certifications, and managed care processes.
• Proficiency with EMR/EHR systems and Microsoft Office Suite.
• Strong organizational and interpersonal skills for patient and provider interactions.
• High school diploma or equivalent required; related degree in healthcare administration a plus.

Responsibilities

• Coordinate and schedule surgical procedures with hospitals, centers, and teams.
• Serve as the primary contact for patients through pre- and post-operative care.
• Obtain and verify prior authorizations and pre-certifications for procedures.
• Communicate with surgeons, clinical staff, and facility personnel to confirm bookings and requirements.
• Prepare and distribute surgical packets, consent forms, and pre-op instructions.
• Maintain patient records in the EMR/EHR system and ensure accuracy.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's in healthcare administration

Tools

EMR/EHR

Microsoft Office

Job description

About the Role:

Hess Spine and Orthopedics LLC in Fairfield, NJ is looking for a dedicated and detail-oriented Surgical Coordinator to join our growing team. This is an exciting opportunity to play a vital role in delivering exceptional patient care by ensuring seamless surgical scheduling and coordination. If you thrive in a fast-paced medical environment and love making a difference, we want to hear from you!

Responsibilities:

• Coordinate and schedule surgical procedures with hospitals, surgical centers, and surgical teams
• Serve as the primary point of contact for patients throughout the pre-operative and post-operative process
• Obtain and verify prior authorizations and insurance pre-certifications for surgical procedures
• Communicate with surgeons, clinical staff, and facility personnel to confirm surgical bookings and requirements
• Prepare and distribute surgical packets, consent forms, and pre-op instructions to patients
• Maintain accurate and up-to-date patient records within the EMR/EHR system
• Follow up on pending authorizations, referrals, and surgical clearances in a timely manner

Requirements:

• Minimum 1-2 years of experience as a Surgical Coordinator or in a similar medical office role
• Knowledge of orthopedic and/or spine surgical procedures and terminology preferred
• Experience with insurance authorizations, pre-certifications, and managed care processes
• Proficiency with EMR/EHR systems and Microsoft Office Suite
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills for patient and provider interactions
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High school diploma or equivalent required; associate's or bachelor's degree in healthcare administration a plus

About Us:

Hess Spine and Orthopedics LLC is a premier orthopedic and spine practice located in Fairfield, NJ, dedicated to providing patients with the highest quality musculoskeletal care. Our patients trust us for our expertise, compassionate approach, and commitment to outstanding outcomes. We pride ourselves on fostering a collaborative and supportive work environment where every team member is valued and empowered to grow.