Surgical Coordinator

BIK Orthopedics PC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

BIK Orthopedics PC in New York's Financial District seeks a detail-oriented Surgical Scheduling Coordinator to join our large private practice. You will coordinate procedures across multiple OR sites, manage pre- and post-op steps, obtain authorizations, and ensure clear communication with patients, surgeons, and facilities.

This role demands exceptional organization, proficiency with EPIC EHR, and strong knowledge of CPT codes and insurance processes.

Qualifications

• Surgical scheduling experience required.
• Experience in orthopedics or a surgical specialty preferred.
• Proficiency with EPIC EHR systems.
• Strong knowledge of insurance authorization processes and CPT codes.
• Outstanding organizational and multitasking abilities.
• Excellent communication and interpersonal skills with a patient-first approach.

Responsibilities

• Coordinate and schedule surgical procedures, pre-op appointments, and post-op follow-ups with patients and facilities.
• Serve as primary point of contact for patients throughout the surgical process.
• Obtain prior authorizations and insurance pre-certifications.
• Maintain physicians' scheduling across multiple OR sites.
• Collaborate with orthopedic surgeons, OR staff, and hospital/ASC teams.
• Prepare and manage surgical paperwork, operative reports, and medical records.
• Set up and follow up with medical clearance appointments.
• Arrange required OR equipment with vendors.
• Verify insurance benefits and communicate financial responsibilities.
• Maintain scheduling logs and ensure regulatory compliance.

Skills

Surgical scheduling

Orthopedics knowledge

Communication

Tools

EPIC EHR

Job description

Benefits

• Health insurance
• Paid time off

About the Role

Looking for a detail-oriented and driven Surgical Scheduling Coordinator to join our large orthopaedic private practice team in the New York, Financial District. In this critical role, you\'ll be the backbone of our surgical scheduling operations — ensuring seamless coordination between patients, surgeons, vendors and medical facilities. If you thrive in a fast-paced medical environment and are passionate about delivering exceptional patient care, we want to hear from you! Excellent salary and benefits commensurate with experience.

Responsibilities

• Coordinate and schedule surgical procedures, pre-op appointments, and post-op follow-ups with patients and surgical facilities.
• Serve as the primary point of contact for patients throughout the surgical process, providing clear communication and support.
• Obtain prior authorizations and insurance pre-certifications for surgical procedures.
• Maintain and monitor physicians\' surgical scheduling at multiple OR sites.
• Collaborate closely with orthopedic surgeons, OR staff, and hospital/ASC teams to ensure smooth surgical scheduling.
• Prepare and manage surgical paperwork, operative reports, and patient medical records.
• Set up and follow-up with medical clearance appointments.
• Work with vendors to arrange required OR equipment for procedures.
• Verify patient insurance benefits and communicate financial responsibilities as needed.
• Maintain accurate scheduling logs and ensure compliance with all regulatory and facility requirements.

Requirements

• Surgical Scheduling experience.
• Prior experience in orthopedics or a surgical specialty strongly preferred.
• Proficiency with EPIC Electronic Health Records (EHR) systems.
• Strong knowledge of insurance authorization processes and medical terminology including CPT codes.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Outstanding communication and interpersonal skills with a patient-first mindset.