Medical Records Coordinator

HESS SPINE AND ORTHOPEDICS LLC; Fairfield (NJ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Hess Spine and Orthopedics LLC in Fairfield, NJ is seeking a detail-oriented Medical Records Coordinator to maintain patient records in a HIPAA-compliant environment. You will manage data entry in the EHR and handle release of information requests with proper approvals.

The role requires strong organizational and communication skills and a commitment to confidentiality within a collaborative clinical team.

Qualifications

• Knowledge of HIPAA regulations and release of information protocols.
• Strong attention to detail and excellent organizational skills.
• Excellent written and verbal communication; ability to work in a team.
• Experience with medical records, health information management, or medical office administration.

Responsibilities

• Maintain collection, organization, and confidentiality of patient medical records in accordance with HIPAA and clinic policies.
• Process medical records requests from patients, attorneys, insurers, and other providers.
• Enter and update patient data in the EHR system accurately and timely.
• Coordinate release of information requests with proper authorizations.
• Audit records for completeness, accuracy, and regulatory compliance.
• Collaborate with clinical and administrative staff to ensure timely documentation and retrieval of records.
• Maintain security and confidentiality of health information at all times.

Skills

HIPAA knowledge

Attention to detail

Communication skills

Team collaboration

Data entry

Education

High school diploma or equivalent

Associate's degree in Health Information Management

Tools

EHR systems

Microsoft Office Suite

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About the Role:

Hess Spine and Orthopedics LLC is looking for a detail-oriented Medical Records Coordinator to join our growing team in Fairfield, NJ. This is a vital role that keeps our practice running smoothly by ensuring accurate, timely, and compliant management of patient health information. If you're passionate about healthcare administration and thrive in a fast-paced clinical environment, we want to hear from you!

Responsibilities:

• Manage the collection, organization, and maintenance of patient medical records in compliance with HIPAA regulations
• Process medical records requests from patients, attorneys, insurance carriers, and other healthcare providers
• Accurately enter and update patient data within the Electronic Health Record (EHR) system
• Coordinate release of information (ROI) requests while ensuring proper authorizations are obtained
• Audit medical records for completeness, accuracy, and compliance with regulatory standards
• Collaborate with clinical and administrative staff to ensure timely documentation and record retrieval
• Maintain confidentiality and security of all patient health information at all times

Requirements:

• High school diploma or equivalent required; associate's degree in Health Information Management or related field preferred
• 1-2 years of experience in medical records, health information management, or medical office administration
• Working knowledge of HIPAA regulations and release of information protocols
• Proficiency with Electronic Health Record (EHR) systems and Microsoft Office Suite
• Strong attention to detail with excellent organizational and time management skills
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong communication skills and ability to work collaboratively in a team-oriented environment

About Us:

Hess Spine and Orthopedics LLC is a premier orthopedic and spine specialty practice located in Fairfield, NJ, dedicated to delivering exceptional care to our patients. Our patients trust us for our compassionate approach and commitment to outstanding clinical outcomes. We pride ourselves on fostering a supportive, professional work environment where every team member plays a meaningful role in patient care.