Surgical Care Admin Coordinator

Clive Behavioral; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Job summary

Capital Medical Group is seeking an experienced Administrative Assistant to support our Surgery practice, providing high-quality clinical and administrative support to patients and providers across multiple facilities in the Washington, DC area. This role emphasizes patient scheduling, medical records management, insurance authorizations, and collaboration with physicians and hospitals.

The successful candidate will demonstrate strong organizational, communication, and computer skills, and a

Qualifications

• High school diploma or equivalent required
• Minimum of three (3) years of administrative experience in a healthcare setting required
• Experience with patient scheduling, medical records, insurance authorizations, and referrals required
• Surgical scheduling or physician practice experience preferred
• Strong organizational, communication, and computer skills required
• Knowledge of medical terminology required

Responsibilities

• Schedule patient appointments, surgical procedures, and coordinate cases across multiple facilities.
• Coordinate pre- and post-operative requirements, including clearances, testing, referrals, records, and patient instructions.
• Obtain and maintain medical records, diagnostic results, and surgical documentation.
• Manage patient calls, correspondence, medical records requests, faxes, and other incoming documentation.
• Verify patient demographics, insurance benefits, and surgical information.
• Coordinate surgical authorizations, referrals, pre-certifications, and workers’ compensation approvals.
• Communicate with physicians, hospitals, referring providers, insurance carriers, and patients to coordinate care.
• Assist with FMLA/disability paperwork and physician administrative needs.
• Track physician licenses and credentials and coordinate meetings as needed.
• Maintain patient confidentiality and comply with HIPAA and organizational policies.
• Perform other duties as assigned.

Skills

Administrative experience

Healthcare scheduling

Medical terminology

Computer skills

Education

High school diploma

Tools

EHR software

Job description

Capital Medical Group is seeking an experienced Administrative Assistant to support our Surgery practice, providing high-quality clinical and administrative support to patients and providers across multiple facilities in the Washington, DC area. This role emphasizes patient scheduling, medical records management, insurance authorizations, and collaboration with physicians and hospitals.

The successful candidate will demonstrate strong organizational, communication, and computer skills, and a