Surgery Scheduler/Prior Authorization - Urology

Beacon Clinic Inc; Coeur d'Alene (ID); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Generous Paid Time Off

8 paid, closed-clinic holidays

Health Insurance (medical, dental, and

Vision

401(k) Plan

Gym membership

Professional Development Fund

Job summary

Beacon Clinic Inc. is seeking a Surgery Scheduler/Prior Authorization for Urology to join our team.

This role focuses on scheduling urologic surgeries and procedures while managing prior authorizations and coordinating with patients, providers, insurers, and ancillary departments for timely case flow. The ideal candidate has experience in medical scheduling, strong attention to detail, and proficiency with EMR systems.

Qualifications

• High level of attention to detail and accuracy in scheduling.
• Professional, compassionate demeanor in patient interactions.
• Strong communication and organizational skills.
• Ability to work independently and as part of a team.

Responsibilities

• Schedule urology surgeries, elective procedures, and pre/postoperative appointments.
• Verify patient demographics, insurance coverage, and eligibility.
• Initiate and track prior authorization requests until resolution.
• Coordinate with urologists, OR staff, billing, and case management for readiness.
• Maintain accurate scheduling logs and documentation.
• Educate patients on pre-op instructions, arrival times, and testing.
• Ensure compliance with payer requirements and regulatory standards.
• Coordinate last-minute changes and urgent authorizations.

Skills

Attention to detail

Communication

Organizational skills

Teamwork / independence

Education

High school diploma or equivalent

Tools

Epic

Cerner

Athena

Job description

Why Join Us?

Beacon Clinic was founded for the purpose of delivering a level of care that we, as a team, can all be proud of. We are a patient-focused health and wellness clinic that is committed to providing the highest quality of medical care and supportive services. When founded, we specialized in the treatment of cancer and blood conditions. Today, we provide medical oncology and hematology, radiation oncology, rheumatology, and urology services to our phenomenal patients. Learn more about us at our website.

Job Description

Beacon has an excellent opportunity available within our clinic as a Surgery Scheduler/Prior Authorization - Urology. If you are looking for exciting, flexible, and stimulating work with meaningful advancement opportunities available, then consider Beacon the right place for you!

This individual will be responsible for scheduling urologic surgeries and procedures, obtaining and managing prior authorizations, coordinating with patients, providers, insurance companies, and ancillary departments to ensure timely, compliant, and efficient case flow.

Duties/Responsibilities

• Schedule urology surgeries, elective procedures, preoperative and postoperative appointments in the practice and/or hospital scheduling system.
• Verify patient demographics, insurance coverage, and eligibility.
• Initiate and complete prior authorization requests for surgical procedures, in-house procedures, tests, and implants; follow up until approval or denial resolution.
• Collaborate with urologists, nursing, OR staff, Medical Reps, billing, and case management to confirm case readiness (labs, imaging, medical clearance).
• Maintain accurate tracking logs in shared files, completes scheduling checklists, and other documentation as needed.
• Educate patients on pre-op instructions, arrival times, fasting requirements, and necessary pre-op testing.
• Ensure compliance with payer requirements, facility policies, and regulatory standards.
• Coordinate last-minute schedule changes and urgent case authorizations when needed.

Required Skills/Abilities

• High level of attention to detail
• Performs work in a professional, compassionate manner
• Strong communication and organizational skills
• Ability to work independently and within a team environment

Preferred Qualifications

• High school diploma or equivalent.
• 2+ years’ experience in medical scheduling, prior authorizations, or insurance verification; experience in urology, surgical practice, or hospital scheduling strongly preferred.
• Proficiency with EMR systems (e.g., Epic, Cerner, Athena) and prior authorization platforms.
• Strong knowledge of medical terminology, CPT/ICD-10 coding basics, and common payer policies for surgical authorizations.
• Excellent verbal and written communication, customer service, and organizational skills. Ability to multitask, prioritize, and work under time-sensitive conditions. Attention to detail and ability to maintain patient confidentiality (HIPAA).

Location

• May be asked to work at both locations
• 3815 N Schreiber Way, Suite 101, Coeur d’Alene, ID 83815
• 1641 E Polston Avenue, Suite 102, Post Falls, ID 83854

Benefits

• Generous Paid Time Off
• 8 paid, closed-clinic holidays
• Health Insurance, including dental and vision
• 401(k) Plan
• Gym membership
• Professional Development Fund

Beacon Company Mission

To meet patients wherever they are on their cancer journey and walk with them on that journey; to provide compassionate, personalized cancer care for an unparalleled patient experience.

Beacon Core Values

Compassion. Grace. Honesty. Humor. Respect. Trust.

Our providers and staff at Beacon share these values and truly embody the mission of Beacon. Our team is comprised of the most devoted, compassionate individuals who consistently go above and beyond for patients and who strive to continually improve patient care and the overall patient experience.