Surgery Scheduler 1 - UHealth SoLé Mia

University of Miami Miller School of Medicine; Miami (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

The University of Miami Miller School of Medicine is seeking a full-time Surgery Scheduler 1. This role involves managing surgical schedules, interacting with physicians and patients, and ensuring smooth clinical operations. Candidates should have a high school diploma and relevant experience in a medical office. The position offers competitive salaries and comprehensive benefits.

Benefits

Medical benefits

Dental benefits

Tuition remission

Qualifications

• One year of relevant experience in a medical office or surgical coordination required.
• Proficiency in operating computer systems for data entry and retrieval.

Responsibilities

• Manage information related to clinical coordination and scheduling of surgical procedures.
• Create and maintain daily schedules and complete edits promptly.
• Obtain referrals and authorizations from PCPs or insurance providers.

Skills

Effective verbal and written communication skills

Good interpersonal skills

Ability to work collaboratively as part of a team

Ability to interact with patients of all ages

Accurate scheduling skills

Education

High School diploma or equivalent

Associate Degree preferred

Job description

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The University of Miami UHealth at SoLé Mia opening September 2025 will bring high-quality academic medicine to North Miami, Aventura, and surrounding communities.

Our expert team of physicians and staff will represent a wide range of specialties, including NCI-designated Sylvester Comprehensive Cancer Center and Bascom Palmer Eye Institute, the number one eye hospital in the nation. UHealth at SoLé Mia will also deliver the latest in urologic treatments from the renowned Desai Sethi Urology Institute as well as top-notch care from UHealth's nationally ranked neurology and neurosurgery programs.

The University of Miami UHealth - Department of Surgery at SoLé Mia has an exciting opportunity for a full-time Surgery Scheduler 1.

The Surgery Scheduler 1 will be responsible for managing information related to clinical coordination and scheduling of surgical procedures, efficiently entering cases into the surgical scheduling system, and coordinating the reassignment of surgical block time. The role involves direct interaction with physicians on campus and in the community, as well as ARNPs and RNs, to ensure smooth clinical operations.

Primary Duties and Responsibilities (For Non-exempt Employees Include Percent of Effort):

• Create and maintain daily schedules and complete edits promptly.
• Complete necessary paperwork prior to pre-op appointments, including updating surgery logs immediately after confirming surgeries with patients.
• Monitor cancellations of physician surgical schedules.
• Obtain referrals and authorizations from PCPs or insurance providers.
• Coordinate pre-op testing with outside providers, such as blood work, EKG, and medical clearance, in a timely manner.
• Follow-up with medical offices and imaging technicians to ensure pre-op results are received timely to facilitate scheduled procedures.
• Inform patients about activities during their visits and provide patient pamphlets to surgical facilities.
• Collaborate with front desk staff to schedule surgeries for discharged patients, ensuring efficient patient flow.
• Adhere to policies and procedures concerning the registration process.
• Inform patients of their financial responsibilities when appropriate (e.g., self-pay, non-contracted insurance).
• Maintain effective communication with patients, physicians, staff, and community physicians and their staff.
• Perform other duties as assigned.

Core Qualifications
Education Requirements (Essential):

• High School diploma or equivalent required.
• Associate Degree preferred.

Work Experience Requirements (Essential):

• One (1) year of relevant experience in a medical office, surgical coordination, or insurance verification required.

Knowledge, Skills, And Abilities:

• Proficiency in operating computer systems for data entry and retrieval.
• Effective verbal and written communication skills.
• Good interpersonal skills with physicians and healthcare professionals.
• Ability to work collaboratively as part of a team.
• Ability to interact with patients of all ages and with special needs.
• Pleasant demeanor and clear speaking voice.
• Ability to work under stress and time constraints while maintaining professionalism.
• Knowledge of Medicare, Medicaid, and third-party insurance requirements.
• Accurate scheduling skills aligned with provider schedules.
• Diplomatic and discreet in interactions with diverse individuals.

The University of Miami offers competitive salaries and comprehensive benefits, including medical, dental, tuition remission, and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by groundbreaking research and medical education at the Miller School of Medicine. Serving South Florida, Latin America, and the Caribbean, our physicians cover more than 100 specialties, with over one million patient encounters annually. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research, and patient care. Join us for a rewarding career.

The University of Miami is an Equal Opportunity Employer—females, minorities, protected veterans, and individuals with disabilities are encouraged to apply. Protected from discrimination by federal law. For more information, click here.