Surgery Scheduler

Distro; Carmel (IN); On-site; USD 34,000 - 42,000; Full time

Job summary

Distro is seeking a Medical Front Office Coordinator to manage surgery scheduling, appointment coordination, and all testing timelines in Carmel, IN. The role focuses on accurate patient data handling, insurance verification, and seamless communication with physicians and staff in a busy outpatient setting.

The position is full-time, in-person, with local commuting to Carmel, IN, 46032. Prior experience with EHR systems and medical terminology is required, along with a high school diploma.

Qualifications

• Medical terminology knowledge with 1 year experience
• EHR systems experience for scheduling and documentation
• HIPAA privacy knowledge and adherence
• Ability to verify insurance benefits and authorizations as required

Responsibilities

• Coordinate and schedule surgeries, follow-up appointments, procedures, and testing
• Maintain physicians' schedules and align surgeries with calendars
• Interact with patients, physicians, and staff to provide timely information
• Document processes and verify insurance authorizations as required
• Adhere to safety, confidentiality, and HIPAA guidelines

Skills

Windows-based software

Planning & organization

Interpersonal skills

Universal precautions

Education

High School Diploma / GED

Tools

EHR systems

Practice Management System

Job description

POSITION SUMMARY Responsible for coordinating physicians' workflow including: surgery scheduling, appointment scheduling, procedure, and all testing scheduling; maintains patient information. Performs other medical front office functions as needed.

Job Type: Full-time Medical Specialty: Surgery Schedule: Monday to Friday Work Location: In person Ability to Commute: Carmel, IN 46032 (Local candidates Required)

RESPONSIBILITIES & DUTIES

Coordinates and schedules surgeries, follow-up appointments, procedures, and all testing as designated by physicians. Remains knowledgeable of physicians’ schedules at all times to ensure surgeries and procedures are scheduled in conjunction with their schedules. Schedules surgeries based on physician volume maintaining appropriate standard turnaround times. Identifies scheduling barriers and implements solutions to improve scheduling results based on predetermined goals. Interacts with patients, physicians, and other staff both within the clinic and at outside facilities providing accurate, timely, and responsive information. Demonstrates courtesy and helpfulness towards officers, co-workers, patients, and their families. Coordinates, processes, and routes all paperwork as required to meet physician and facility requirements. Ensures efficient telephone communication. Documents work processes as required. Follows all written protocols and procedures. Verifies insurance benefits of patients and authorizations as required. Must be able to recognize and respond appropriately to urgent/emergent situations per protocols. Establishes and maintains effective working relationships with physicians, staff, and management. Follows established surgery center procedures in the performance of all job duties to ensure a safe work environment. Adheres to policies regarding safety, confidentiality, and HIPAA guidelines.

REQUIREMENTS & QUALIFICATIONS

Education High School Diploma / GED (Required)

Experience

Medical terminology: 1 year (Required) EHR systems: 1 year (Required) Medical terminology or coding (Preferred)

Skills

Skill of intermediate-level competence in windows-based computer software system. Skill in planning, organizing, and adhering to timelines. Skill in applying universal precautions. Skill in interpersonal relationships with patients, their families, physicians, and co-workers.

Knowledge & Abilities

Analytical ability to comprehend relationships of various tasks and data in Electronic Health Records and Practice Management System. Ability to ensure quality in patient care. Ability to work effectively as a team member with staff. Ability to perform detailed tasks in busy environment

$0 - $0 a year