Surgery Scheduler

Vensure Employer Solutions; Carmel (IN); On-site; USD 23,000 - 29,000; Full time

Job summary

Vensure Employer Solutions is seeking a Medical Front Office Coordinator for a Carmel, IN clinic. You will coordinate surgery scheduling, appointments, procedures, and tests, ensuring smooth daily operations and accurate patient information.

This full-time, in-person role requires familiarity with EHR systems, medical terminology, and HIPAA compliance. You will work Monday through Friday with a patient-focused approach and strong teamwork to support physicians and staff.

Qualifications

• High School Diploma or GED required.
• 1 year of medical terminology experience.
• 1 year of experience with EHR systems.
• Knowledge of medical terminology and coding preferred.
• Ability to maintain HIPAA privacy and safety standards.

Responsibilities

• Coordinate and schedule surgeries, follow-up appointments, procedures, and tests.
• Maintain physician schedules and ensure alignment with surgery timings.
• Verify insurance benefits and authorizations as required.
• Provide courteous service to patients and staff; handle paperwork and communications.
• Follow HIPAA guidelines and safety procedures.

Skills

Windows-based software

Planning & organizing

Universal precautions

Interpersonal skills

Education

High School Diploma / GED

Tools

EHR Systems

Practice Management System

Job description

POSITION SUMMARY

Responsible for coordinating physicians' workflow including~ surgery scheduling, appointment scheduling, procedure, and all testing scheduling; maintains patient information. Performs other medical front office functions as needed.

Job Type~ Full-time Medical Specialty~ Surgery Schedule~ Monday to Friday Work Location~ In person Ability to Commute~ Carmel, IN 46032 (Local candidates Required)

RESPONSIBILITIES & DUTIES

Coordinates and schedules surgeries, follow-up appointments, procedures, and all testing as designated by physicians. Remains knowledgeable of physicians’ schedules at all times to ensure surgeries and procedures are scheduled in conjunction with their schedules. Schedules surgeries based on physician volume maintaining appropriate standard turnaround times. Identifies scheduling barriers and implements solutions to improve scheduling results based on predetermined goals. Interacts with patients, physicians, and other staff both within the clinic and at outside facilities providing accurate, timely, and responsive information. Demonstrates courtesy and helpfulness towards officers, co-workers, patients, and their families. Coordinates, processes, and routes all paperwork as required to meet physician and facility requirements. Ensures efficient telephone communication. Documents work processes as required. Follows all written protocols and procedures. Verifies insurance benefits of patients and authorizations as required. Must be able to recognize and respond appropriately to urgent/emergent situations per protocols. Establishes and maintains effective working relationships with physicians, staff, and management. Follows established surgery center procedures in the performance of all job duties to ensure a safe work environment. Adheres to policies regarding safety, confidentiality, and HIPAA guidelines.

REQUIREMENTS & QUALIFICATIONS

Education High School Diploma / GED (Required)

Experience

Medical terminology~ 1 year (Required) EHR systems~ 1 year (Required) Medical terminology or coding (Preferred)

Skills

Skill of intermediate-level competence in windows-based computer software system. Skill in planning, organizing, and adhering to timelines. Skill in applying universal precautions. Skill in interpersonal relationships with patients, their families, physicians, and co-workers.

Knowledge & Abilities

Analytical ability to comprehend relationships of various tasks and data in Electronic Health Records and Practice Management System. Ability to ensure quality in patient care. Ability to work effectively as a team member with staff. Ability to perform detailed tasks in busy environment

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.