Support Staff Supervisor

State of South Dakota; Pierre (SD); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health insurance options

Paid holidays

Vacation and sick leave

Job summary

The State of South Dakota, Bureau of Human Resources and Administration, Office of the State Engineer, seeks a Program Assistant/Secretary to support project managers and staff. The role handles contract documents, payments, bookings, and records, contributing to efficient office operations from Pierre.

Ideal candidates have managerial and contract-processing experience; familiarity with Office software, records, and procurement processes is required.

Qualifications

• Strong organizational and prioritization abilities.
• Excellent time management and multitasking skills.
• Proven problem-solving and motivational capabilities.

Responsibilities

• Write and route advertisements, RFI, and quotes.
• Proofread contracts and review documents for accuracy.
• File information into OwnerInsite and manage records.
• Compile monthly status reports for the office.
• Procure office supplies and handle travel vouchers and invoices.
• Assist with planning the annual OSE conference and support leadership.

Skills

Organization

Time management

Problem solving

Motivation

Creativity

Conflict resolution

Tools

Microsoft Office Suite

OwnerInsite

Job description

Job ID: 37585
Agency: Bureau of Human Resources and Administration
Location: Pierre, SD
Salary: $22.00 - 26.75 Hourly, depending on qualifications
Pay Grade: G
Closing Date: Open Until Filled
This is a Full-Time 40 Hours Weekly position with the Bureau of Human Resources and Administration's Office of the State Engineer. For more information on the Bureau of Human Resources and Administration, please visit https://www.sd.gov/bhra .
The Office of the State Engineer manages all vertical construction projects for all state-owned facilities across South Dakota. The Support Staff Supervisor along with the positions they supervise - Program Assistants and Secretaries - support this work. This entire office support group handles the general day-to-day paperwork and operations to support the project managers in their day-to-day duties.

The Program Assistant/Secretary Duties Include

• writing and routing advertisements, requests for statements of interest, and requests for qualifications;
• proofreading all contract documents;
• answering phone calls;
• posting information to the OSE website;
• reviewing/processing project payments, travel vouchers, and general office invoices.

Duties

• writing/routing contract documents;
• reviewing required documents;
• filing information into OwnerInsite (software);
• managing the OSE record drawings (physical & electronic files);
• compiling monthly status reports;
• procurement for the office (P-card holder);
• assist with planning and scheduling the annual OSE conference; and,
• act as the assistant to the State Engineer and Deputy State Engineer as needed.

The Ideal Candidate Will Have

• managerial experience as well as contract/payment processing experience.

Knowledge Of

• office procedures;
• computer programs, including Microsoft Office Suite;
• record keeping procedures;
• policies, procedures, activities, and programs applicable to the office.

Skill In

• organization and prioritization;
• time management;
• problem-solving;
• motivation;
• creativity;
• conflict resolution.

Ability To

• train subordinates and monitor performance;
• develop and maintain positive working relationships;
• work independently as well as a in a team-oriented environment;
• supervise staff;
• communicate effectively with staff at all levels of the department and the public;
• use computer technology proficiently, such as video conferencing, spreadsheets, and databases;
• efficiently manage multiple priorities and projects.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here. This position is a member of Class A retirement under SDRS.

South Dakota Bureau of Human Resources and Administration

Telephone: [phone] Email: [e-mail]

http://bhr.sd.gov/workforus

"An Equal Opportunity Employer"