Administrative Assistant

State of South Dakota; Pine Ridge (SD); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health benefits

11 paid holidays

Vacation and sick leave

Retirement benefits

Job summary

The State of South Dakota is hiring for a Full-Time clerical/secretarial position in Pine Ridge, SD. Responsibilities include greeting the public, preparing and finalizing correspondence, filing, database maintenance, information gathering, and recording fiscal activities to support office operations.

The ideal candidate will be organized, reliable, and capable of handling confidential information while working cooperatively with others in a friendly work environment.

Qualifications

• Clerical/secretarial experience preferred.
• Ability to greet the public in person and on the telephone.
• Strong organizational and planning skills.
• Ability to prepare clear and concise documentation and reports.
• Respect for client confidentiality and proper handling of information.

Responsibilities

• Greet the public in person and on the telephone.
• Compose and finalize correspondence for office use.
• Establish and maintain filing systems for documents.
• Create and maintain databases and track information.
• Gather and provide information to support operations.
• Record fiscal activities to support office operations.

Skills

Communication

Organization

Customer service

Tools

Database management

Job description

Job ID: 37004

Agency: Department of Social Services/Economic Assistance

Location: Pine Ridge, SD

Salary: $16.97 Hourly, depending on qualifications

Pay Grade: D

Closing Date: Open Until Filled

This is a Full-Time 40 Hours Weekly position with the Department of Social Services. For more information on the Department of Social Services, please visit http://dss.sd.gov/ .

Why the Department of Social Services?

At the Department of Social Services (DSS), family is everything. It’s the foundation of what we do every day through provision of services to strengthen and support the citizens of South Dakota. Our work is driven with our vision to build Strong Families, South Dakota’s Foundation and Our Future.

We believe families have the right to be safe and secure. We also believe in respecting individual and cultural differences by treating people with dignity, fairness, and respect. And we believe in collaborative communications, teamwork, partnerships and trust for essential family services. Sound intriguing?

As a Department of Social Services employee, you will have a chance to experience:

• Creativity – We are always looking for innovative ideas to help us achieve improved outcomes.
• Making a difference – You will have an opportunity to make a difference in the lives of fellow South Dakotans.
• Professional development – We provide valuable trainings to ensure staff is well-trained, competent, accountable and empowered and will assist you in reaching your career goals.
• Teamwork – In a team-oriented approach, you will have the ability to work cooperatively with others in a friendly work environment to achieve shared goals.

Who We Want

• a highly motivated and experienced person with a passion for serving the public who displays a high level of effort and commitment towards completing assignments and goals;
• a compassionate individual who listens attentively to others and clearly conveys information and ideas;
• a dependable and organized individual who effectively plans and organizes work activities;
• person who is dedicated and who will represent the Department of Social Services with integrity and enthusiasm; and
• an individual who works cooperatively with others and promotes a friendly work climate to achieve shared goals.

What You Will Do

We are currently looking to hire an individual who is excited to serve the public.

This position provides clerical/secretarial support which includes tasks such as greeting the public both in person and on the telephone, composing and finalizing correspondence, establishing and maintaining filing systems, creating and maintaining databases, gathering and providing information, and recording fiscal activities to support office operations.

The Ideal Candidate Will

• communicate effectively and efficiently;
• successfully plan and organize work activities, adjust to multiple demands, and prioritize tasks to complete assignments and meet schedules and deadlines;
• demonstrate compassion, respect, courtesy and tact when interacting with others;
• establish and maintain effective and collaborative working relationships with other employees and the public;
• understand concepts related to client confidentiality;
• prepare clear and concise documentation, reports and correspondence that reflect relevant facts.

If you believe in strengthening and supporting strong families and investing in South Dakota’s future, you may have found the dream job you’ve been waiting for!

Additional Requirements: Must have a valid Driver’s License

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

South Dakota Bureau of Human Resources and Administration

Telephone: [phone] Email: [e-mail]

http://bhr.sd.gov/workforus

"An Equal Opportunity Employer"