Support Staff Supervisor

Sdsoybean; Pierre (SD); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health insurance options

Vacation and sick leave accrual

SDRS retirement benefits

Job summary

The State of South Dakota, Office of the State Engineer, seeks a Support Staff Supervisor to manage Program Assistants and Secretaries, oversee contract document workflows, and ensure accurate record-keeping and reporting. This is a full-time on-site role based in Pierre, SD.

Ideal candidates will have managerial experience, contract/payment processing know-how, and strong organization. The position offers a comprehensive benefits package and retirement options.

Qualifications

• Managerial experience and contract/payment processing experience.
• Familiarity with office procedures and Microsoft Office Suite.
• Knowledge of policies and programs applicable to the office.

Responsibilities

• writing/routing contract documents
• reviewing required documents
• filing information into OwnerInsite (software)
• managing the OSE record drawings (physical & electronic files)
• compiling monthly status reports
• procurement for the office (P-card holder)
• assist with planning and scheduling the annual OSE conference
• act as the assistant to the State Engineer and Deputy State Engineer as needed

Skills

organization and prioritization

time management

problem-solving

motivation

creativity

Tools

Microsoft Office Suite

Job description

22.00 - 26.75 US per hour

Posted 4 days ago

Description

Job ID: 37585
Agency: Bureau of Human Resources and Administration
Location: Pierre, SD
Salary: $22.00 - 26.75 Hourly, depending on qualifications
Pay Grade: G
Closing Date: Open Until Filled

This is a Full-Time 40 Hours Weekly position with the Bureau of Human Resources and Administration's Office of the State Engineer. For more information on the Bureau of Human Resources and Administration, please visit https://www.sd.gov/bhra .

The Office of the State Engineer manages all vertical construction projects for all state-owned facilities across South Dakota. The Support Staff Supervisor along with the positions they supervise - Program Assistants and Secretaries - support this work. This entire office support group handles the general day-to-day paperwork and operations to support the project managers in their day-to-day duties.

The Program Assistant/Secretary duties include:

• writing and routing advertisements, requests for statements of interest, and requests for qualifications;
• proofreading all contract documents;
• posting information to the OSE website;
• reviewing/processing project payments, travel vouchers, and general office invoices.

The Support Staff Supervisor will manage the Program Assistants and Secretaries, understanding how to perform their duties, covering in absences or high volume periods of work, and training new support staff employees. In addition the Support Staff Supervisor will have the following duties:

• writing/routing contract documents;
• reviewing required documents;
• filing information into OwnerInsite (software);
• managing the OSE record drawings (physical & electronic files);
• compiling monthly status reports;
• procurement for the office (P-card holder);
• assist with planning and scheduling the annual OSE conference; and,
• act as the assistant to the State Engineer and Deputy State Engineer as needed.

The Ideal Candidate Will Have:

• managerial experience as well as contract/payment processing experience.

Knowledge of:

• office procedures;
• computer programs, including Microsoft Office Suite;
• policies, procedures, activities, and programs applicable to the office.

Skill in:

• organization and prioritization;
• time management;
• problem-solving;
• motivation;
• creativity;

Ability to:

• train subordinates and monitor performance;
• develop and maintain positive working relationships;
• work independently as well as a in a team-oriented environment;
• communicate effectively with staff at all levels of the department and the public;
• use computer technology proficiently, such as video conferencing, spreadsheets, and databases;
• efficiently manage multiple priorities and projects.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here. This position is a member of Class A retirement under SDRS.