Supply Chain Administrative Coordinator

SMS group USA; Pittsburgh (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

SMS group USA seeks an organized Administrative Assistant to provide vital secretarial and administrative support across Purchasing, Quality, Service and Logistics. You will help keep the Supply Chain running smoothly with varied tasks in a fast-paced environment.

Responsibilities include supplier coordination, NDA maintenance, onboarding support, invoicing verification, and document handling. This role is onsite in Pittsburgh, Monday to Friday, with commonly required documentation and reporting

Qualifications

• High school diploma or GED or 1–3 months related experience.
• Ability to read/interpret scientific, financial, legal documents.
• Ability to respond to inquiries from customers or regulatory bodies.
• Ability to write speeches/articles in prescribed style.
• Ability to present information to top management or boards.
• Ability to read safety rules and operating manuals; write routine reports.

Responsibilities

• Coordinate supplier collaboration activities.
• Track and distribute product deliveries from mailroom.
• Maintain and update Supplier Non-Disclosure Agreements (NDA).
• Support new Supplier Setup/Onboarding documents.
• Manage all Supplier Liability Insurance renewals.
• Support invoicing verification, approvals and retention processes.
• Attach invoices to appropriate documents.
• Handle scanning and uploading documents into systems.
• Perform other related duties as assigned.

Education

High school diploma or GED

Tools

SAP

GSS

Microsoft Word

Microsoft Excel

PowerPoint

Job description

SMS group USA seeks an organized Administrative Assistant to provide vital secretarial and administrative support across Purchasing, Quality, Service and Logistics. You will help keep the Supply Chain running smoothly with varied tasks in a fast-paced environment.

Responsibilities include supplier coordination, NDA maintenance, onboarding support, invoicing verification, and document handling. This role is onsite in Pittsburgh, Monday to Friday, with commonly required documentation and reporting