Supply Chain Administrative Specialist

SMS group; Pittsburgh (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Job summary

SMS group is seeking an organized Administrative Assistant to back multiple Supply Chain areas including Purchasing, Quality, Service and Logistics in our Pittsburgh office. You will perform varied secretarial tasks to help keep operations running smoothly across departments.

The role requires an onsite presence, basic educational background, and ability to handle supplier documents, invoicing, and records. Experience with SAP and Microsoft Office is a plus.

Qualifications

• High school diploma or GED, or 1–3 months related experience and/or training.
• Ability to read, analyze and interpret common documents and write routine reports.
• Proficient with SAP, GSS and Microsoft Office suite.

Responsibilities

• Supports Purchasing, Quality, Service and Logistics departments with secretarial duties.
• Tracks, receives and distributes product deliveries from mailroom.
• Maintains and updates Supplier NDAs and onboarding documents.
• Supports supplier setup/onboarding and insurance renewals.
• Verifies invoices and assists in retention processes.
• Attaches invoices to documents and scans/upload files.
• Handles scanning and uploading documents into systems.
• Performs other related duties as assigned.

Education

High school diploma or GED

Tools

SAP

GSS

Microsoft Word

Microsoft Excel

PowerPoint

Job description

SMS group is seeking an organized Administrative Assistant to back multiple Supply Chain areas including Purchasing, Quality, Service and Logistics in our Pittsburgh office. You will perform varied secretarial tasks to help keep operations running smoothly across departments.

The role requires an onsite presence, basic educational background, and ability to handle supplier documents, invoicing, and records. Experience with SAP and Microsoft Office is a plus.