Supply Chain Administrative Assistant & Scheduler

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

SUNY Upstate Medical University is seeking an Administrative Assistant to act as an “air traffic controller” for the Supply Chain front office, coordinating schedules, recruitment activities, procurement, and vendor relations. The role supports efficient operations across hospitals and ambulatory locations in Central New York.

The position requires a Bachelor's degree with 1 year of experience, or an Associate degree with 3 years of related experience, and strong Microsoft Office skills.

Qualifications

• Bachelor's Degree and one year relevant experience or an Associate Degree and three years relevant experience required.
• Excellent written/oral communication, interpersonal skills, and proficiency in Microsoft Office required.

Responsibilities

• Main scheduler and support person for the Associate Administrator for Support Services
• Assist with Supply Chain recruitment activities to include creating marketing materials, attending job fairs, and scheduling interview
• Process and track speed purchase orders and requisitions
• Provide back-end support to “ProCure” in team dynamics and update the Supply Chain website
• Reconcile invoices with Accounts Payable and vendors
• Serve as the system administrator for SYMPLR vendor management and Staples office supplies
• Assist with the bid process and associated documentation

Skills

Microsoft Office

Communication

Interpersonal skills

Administrative support

Vendor management

Education

Bachelor's Degree

Associate Degree

Tools

SYMPLR

Job description

SUNY Upstate Medical University is seeking an Administrative Assistant to act as an “air traffic controller” for the Supply Chain front office, coordinating schedules, recruitment activities, procurement, and vendor relations. The role supports efficient operations across hospitals and ambulatory locations in Central New York.

The position requires a Bachelor's degree with 1 year of experience, or an Associate degree with 3 years of related experience, and strong Microsoft Office skills.