Administrative Assistant – Supply Chain Ops (Mon–Fri, PTO)

SUNY Upstate Medical University; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

SUNY Upstate Medical University is seeking an Administrative Assistant to act as the “air traffic controller” for the Supply Chain front office. You will coordinate scheduling for the Associate Administrator for Support Services and assist with recruitment efforts, purchasing, and vendor management.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office, with a schedule Monday–Friday during daytime hours in a hospital setting.

Qualifications

• Bachelor's degree plus 1 year relevant experience or Associate's degree plus 3 years relevant experience.
• Excellent written and oral communication.
• Proficiency in Microsoft Office required.

Responsibilities

• Main scheduler and support for the Associate Administrator for Support Services.
• Assist with Supply Chain recruitment activities (marketing materials, job fairs, interview scheduling).
• Process and track speed purchase orders and requisitions.
• Provide back-end support to ProCure and update the Supply Chain website.
• Reconcile invoices with Accounts Payable and vendors.
• Serve as system administrator for SYMPLR vendor management and Staples office supplies.
• Assist with the bid process and associated documentation.

Skills

Oral communication

Written communication

Interpersonal skills

Education

Bachelor's Degree

Associate's Degree

Tools

Microsoft Office

Job description

SUNY Upstate Medical University is seeking an Administrative Assistant to act as the “air traffic controller” for the Supply Chain front office. You will coordinate scheduling for the Associate Administrator for Support Services and assist with recruitment efforts, purchasing, and vendor management.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office, with a schedule Monday–Friday during daytime hours in a hospital setting.