Administrative Assistant for Supply Chain Management

SUNY Upstate Medical University; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

SUNY Upstate Medical University is seeking an Administrative Assistant to act as the “air traffic controller” for the Supply Chain front office. You will coordinate scheduling for the Associate Administrator for Support Services and assist with recruitment efforts, purchasing, and vendor management.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office, with a schedule Monday–Friday during daytime hours in a hospital setting.

Qualifications

• Bachelor's degree plus 1 year relevant experience or Associate's degree plus 3 years relevant experience.
• Excellent written and oral communication.
• Proficiency in Microsoft Office required.

Responsibilities

• Main scheduler and support for the Associate Administrator for Support Services.
• Assist with Supply Chain recruitment activities (marketing materials, job fairs, interview scheduling).
• Process and track speed purchase orders and requisitions.
• Provide back-end support to ProCure and update the Supply Chain website.
• Reconcile invoices with Accounts Payable and vendors.
• Serve as system administrator for SYMPLR vendor management and Staples office supplies.
• Assist with the bid process and associated documentation.

Skills

Oral communication

Written communication

Interpersonal skills

Education

Bachelor's Degree

Associate's Degree

Tools

Microsoft Office

Job description

Job Summary

The mission of SUNY Upstate Medical University is to improve the health of the communities we serve through education, biomedical research, and health care. Integral to achieving this mission is Supply Chain Management activities. We source, buy, ship, store, move and stock medical supplies and equipment for the three hospitals and all ambulatory locations. That’s a lot of logistical coordination! With this need in mind, we are looking for a new

• Main scheduler and support person for the Associate Administrator for Support Services
• Assist with Supply Chain recruitment activities to include creating marketing materials, attending job fairs, and scheduling interview
• Process and track speed purchase orders and requisitions
• Provide back-end support to “ProCure” in team dynamics and update the Supply Chain website
• Reconcile invoices with Accounts Payable and vendors
• Serve as the system administrator for SYMPLR vendor management and Staples office supplies (we’ll train you!)
• Assist with the bid process and associated documentation

Job Summary

The mission of SUNY Upstate Medical University is to improve the health of the communities we serve through education, biomedical research, and health care. Integral to achieving this mission is Supply Chain Management activities. We source, buy, ship, store, move and stock medical supplies and equipment for the three hospitals and all ambulatory locations. That’s a lot of logistical coordination! With this need in mind, we are looking for a new Administrative Assistant, or “air traffic controller” to join our Supply Chain team! This role is vital to ensuring smooth operations within the Supply Chain front office and associated departments. Can you help us? Here’s what you’ll do:

• Main scheduler and support person for the Associate Administrator for Support Services
• Assist with Supply Chain recruitment activities to include creating marketing materials, attending job fairs, and scheduling interview
• Process and track speed purchase orders and requisitions
• Provide back-end support to “ProCure” in team dynamics and update the Supply Chain website
• Reconcile invoices with Accounts Payable and vendors
• Serve as the system administrator for SYMPLR vendor management and Staples office supplies (we’ll train you!)
• Assist with the bid process and associated documentation

Minimum Qualifications

Bachelors Degree and one (1) year relevant experience or an Associates Degree and three (3) years relevant experience required. Excellent written/oral communication, interpersonal skills, and proficiency in Microsoft Office required.

Preferred Qualifications

Relevant experience in a administrative support role or hospital and/or State setting

Work Days

M-F Days

Message To Applicants

In return for your dedication and commitment to provide outstanding service, you’ll receive:

• A 40 hour work a week work schedule (M – F with weekends and holidays off)
• A generous Paid Time Off program that includes vacation, 13 holidays, and sick days
• A choice of several outstanding health insurance benefits
• Well-being plans that include adoption assistance, student loan relief services, tuition reimbursement and an employee assistance program
• A New York State Pension, a 403b plan with matching, and other retirement savings plans

Recruitment Office: Human Resources