Administrative Assistant for Supply Chain Management

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

SUNY Upstate Medical University is seeking an Administrative Assistant to act as an “air traffic controller” for the Supply Chain front office, coordinating schedules, recruitment activities, procurement, and vendor relations. The role supports efficient operations across hospitals and ambulatory locations in Central New York.

The position requires a Bachelor's degree with 1 year of experience, or an Associate degree with 3 years of related experience, and strong Microsoft Office skills.

Qualifications

• Bachelor's Degree and one year relevant experience or an Associate Degree and three years relevant experience required.
• Excellent written/oral communication, interpersonal skills, and proficiency in Microsoft Office required.

Responsibilities

• Main scheduler and support person for the Associate Administrator for Support Services
• Assist with Supply Chain recruitment activities to include creating marketing materials, attending job fairs, and scheduling interview
• Process and track speed purchase orders and requisitions
• Provide back-end support to “ProCure” in team dynamics and update the Supply Chain website
• Reconcile invoices with Accounts Payable and vendors
• Serve as the system administrator for SYMPLR vendor management and Staples office supplies
• Assist with the bid process and associated documentation

Skills

Microsoft Office

Communication

Interpersonal skills

Administrative support

Vendor management

Education

Bachelor's Degree

Associate Degree

Tools

SYMPLR

Job description

Job Summary:

The mission of SUNY Upstate Medical University is to improve the health of the communities we serve through education, biomedical research, and health care. Integral to achieving this mission is Supply Chain Management activities. We source, buy, ship, store, move and stock medical supplies and equipment for the three hospitals and all ambulatory locations. That’s a lot of logistical coordination! With this need in mind, we are looking for a new Administrative Assistant, or “air traffic controller” to join our Supply Chain team! This role is vital to ensuring smooth operations within the Supply Chain front office and associated departments. Can you help us? Here’s what you’ll do:

• Main scheduler and support person for the Associate Administrator for Support Services
• Assist with Supply Chain recruitment activities to include creating marketing materials, attending job fairs, and scheduling interview
• Process and track speed purchase orders and requisitions
• Provide back-end support to “ProCure” in team dynamics and update the Supply Chain website
• Reconcile invoices with Accounts Payable and vendors
• Serve as the system administrator for SYMPLR vendor management and Staples office supplies (we’ll train you!)
• Assist with the bid process and associated documentation

Minimum Qualifications:

Bachelors Degree and one (1) year relevant experience or an Associates Degree and three (3) years relevant experience required. Excellent written/oral communication, interpersonal skills, and proficiency in Microsoft Office required.

Preferred Qualifications:

Relevant experience in a administrative support role or hospital and/or State setting

Work Days:

M-F Days

Message to Applicants:

In return for your dedication and commitment to provide outstanding service, you’ll receive:

• A 40 hour work a week work schedule (M – F with weekends and holidays off)
• A generous Paid Time Off program that includes vacation, 13 holidays, and sick days
• A choice of several outstanding health insurance benefits
• Well-being plans that include adoption assistance, student loan relief services, tuition reimbursement and an employee assistance program
• A New York State Pension, a 403b plan with matching, and other retirement savings plans

RecruitmentOffice: Human Resources