Supplier Onboarding Analyst - onsite

Revel IT; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Revel IT in Nashville is seeking a Supplier Onboarding Analyst to own day-to-day onboarding and partner with Tax, Treasury, Procurement, and Disbursements. You will ensure accurate supplier records with validated bank accounts and tax forms before any payments.

This contract role emphasizes SOX-compliant controls, vendor master data integrity, and timely onboarding. You will collaborate with global teams, contribute to process improvements, and document procedures.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field; or equivalent experience.
• 3+ years of experience in supplier/vendor management, accounts payable, procure-to-pay, or related finance operations.
• Working knowledge of vendor master data; familiarity with W-9/W-8 forms and tax documentation.
• Proficiency in Excel and common office tools; experience with ERP systems.

Responsibilities

• Review and process new supplier requests, including vendor information forms and tax forms (W-9, W-8) for accuracy.
• Create and update supplier records following established processes and approval workflows.
• Validate supplier legal names, addresses, tax IDs, and bank details; ensure bank data is verified before payment.
• Identify and resolve discrepancies (bank mismatches, missing forms, name inconsistencies) with internal teams.
• Coordinate exception requests with Tax, Compliance, and PTP leadership; document approvals.
• Prioritize and decline urgent onboarding requests affecting time-sensitive payments; communicate status clearly.
• Respond to supplier and internal inquiries about onboarding status within service levels.
• Maintain onboarding trackers and reports (open requests, aging, turnaround time).
• Support audit and SOX requests by providing evidence for vendor master controls.
• Help document procedures and training materials; test and validate supplier data during system go-lives.

Skills

Customer service oriented

Attention to detail

Communication skills

Multi-priority management

Controls-minded

On-site coordination

Education

Bachelor's degree in Accounting, Finance, Business

Tools

Excel

Oracle Fusion

SAP / ERP systems

Job description

OUR GOAL:

Treat our consultants and clients the way we would like others to treat us!

The Procure-to-Pay (PTP) Supplier Management team sets up and maintains the supplier records that support accurate, compliant, and timely payments. As we transform our processes, we are adding a Supplier Onboarding Analyst to own day-to-day supplier onboarding and to work with the business, Tax, Treasury, Procurement, and Disbursements. This contract role is accountable for setting up suppliers accurately and on time, with bank account and tax validations completed before payment, in support of SOX-compliant controls.

Key Responsibilities

• Review and process new supplier requests, including vendor information forms, tax forms (W-9, W-8), and supporting documentation, for accuracy and completeness
• Create and update supplier records following the established process and approval workflow
• Validate supplier legal names, addresses, tax IDs, and bank account details, and confirm that bank account information is verified before any payment is made
• Identify and resolve discrepancies, such as bank account mismatches, missing forms, or supplier name inconsistencies, working with suppliers and internal requesters
• Coordinate exception requests with Tax, Compliance, and PTP leadership, and keep clear documentation of approvals
• Prioritize and decline urgent onboarding requests that affect time-sensitive payments, and communicate status clearly to stakeholders
• Respond to supplier and internal inquiries about onboarding status within agreed service levels
• Maintain onboarding trackers and reports, including open requests, aging, and turnaround time
• Support audit and SOX requests by providing evidence and documentation for vendor master controls
• Help document procedures and training materials, identify process improvements, and support system implementations and go-live waves by testing and validating supplier data

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent experience
• 3+ years of experience in supplier or vendor management, accounts payable, procure-to-pay, or a related finance operations role
• Working knowledge of vendor master data.
• Customer Service is important for this role. Should understand the tax documentation (W9/W8) and bank account validation, as well as strong attention to details and controls-minded approach is important.
• Clear written and verbal communication, with the ability to manage multiple priorities and short deadlines
• Proficiency in Excel and common office tools
• Experience with supplier onboarding is required.
• Basic Excel experience in managing spreadsheets. Experience with ERP, Oracle Fusion or similar preferred.

Preferred Qualifications

• Experience with ERP (Oracle Fusion preferred, SAP or other ERP is acceptable) and supplier management or onboarding systems
• Familiarity with SOX controls, audit support, and fraud prevention in vendor master processes
• Experience with ticketing or case management tools
• Experience supporting international suppliers or multiple regions, and process improvement or automation experience
• Entertainment is nice to have, not required

Deal Breakers:

This is a team in the middle of a transformation, candidates should be able to work in an environment that requires flexibility. They will be supporting teams globally and should be able to communicate well. Should be able to work onsite 5 days/week working their entire shift onsite.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every qualification. At Revel IT, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your experience doesn't align perfectly with every qualification in the description, we encourage you to apply anyway. You might be the right candidate for this or our other open roles!

Revel IT is an Equal Opportunity Employer. Revel IT does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.