Supplier Onboarding Analyst

Equiliem; Nashville (TN); Sur place; USD 47 000 - 50 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Résumé du poste

Equiliem in Nashville, TN is hiring a Supplier Onboarding Analyst to manage supplier records, validate tax and banking information, and ensure timely, compliant payments. You will collaborate with Tax, Treasury, Procurement, Compliance, and Accounts Payable, supporting process improvements in a dynamic, global environment.

You will maintain data accuracy, participate in audits, and contribute to system changes while ensuring onboarding excellence for a diverse supplier base.

Qualifications

• Minimum of 3 years of experience in supplier or vendor management or related finance operations.
• Knowledge of W-9/W-8 tax documentation and bank account validation.
• Strong detail orientation and controls-minded approach to financial data.
• Proficiency with Microsoft Excel and data tracking.
• Strong written and verbal communication with global stakeholders.
• Ability to manage multiple priorities and meet short deadlines.

Responsabilités

• Review new supplier requests, vendor information forms, W-9/W-8 forms, and supporting docs for accuracy.
• Create and update supplier records per procedures, approvals, and internal controls.
• Validate supplier names, addresses, tax IDs, and bank details before payments.
• Investigate and resolve discrepancies in banking info, docs, taxes, and records.
• Coordinate exceptions with Tax, Compliance, and Procure-to-Pay leadership.
• Prioritize urgent onboarding requests and communicate status to stakeholders.
• Respond to supplier and internal inquiries within SLAs.
• Maintain Excel trackers to monitor open requests, aging, and timelines.
• Provide documentation for audits and SOX compliance.
• Document procedures and training materials for onboarding.
• Identify process improvements and automation opportunities.
• Support system implementations by testing workflows and validating data.

Connaissances

Supplier onboarding

Vendor management

Accounts payable

Procure-to-Pay

Financial controls

Excel proficiency

Attention to detail

Communication

Formation

Bachelor's degree in Accounting, Finance, Business, or related field

Outils

Excel

Oracle Fusion

SAP

Description du poste

Supplier Onboarding Analyst

Location: Nashville, TN

Pay:$34.00 - $36.00 per hour
26-11139

Job Summary

The Supplier Onboarding Analyst manages the setup and maintenance of supplier records to support accurate, compliant, and timely payments. This role reviews supplier documentation, validates tax information and banking details, resolves discrepancies, and maintains compliance with established financial controls. The analyst works closely with suppliers and internal teams, including Tax, Treasury, Procurement, Compliance, and Accounts Payable, while supporting process improvements and system changes in a global, evolving environment.

Job Responsibilities

• 
  

  Review new supplier requests, vendor information forms, W-9 and W-8 tax forms, and supporting documentation for accuracy and completeness.

  
  


• 
  

  Create and update supplier records in accordance with established procedures, approval workflows, and internal controls.

  
  


• 
  

  Validate supplier legal names, addresses, tax identification numbers, and bank account details before payment processing.

  
  


• 
  

  Investigate and resolve discrepancies involving banking information, missing documentation, tax forms, and supplier records.

  
  


• 
  

  Coordinate exceptions and approvals with Tax, Compliance, and Procure-to-Pay leadership.

  
  


• 
  

  Prioritize urgent onboarding requests that may affect time-sensitive payments and communicate status updates to stakeholders.

  
  


• 
  

  Respond to supplier and internal inquiries within established service-level expectations.

  
  


• 
  

  Maintain Excel trackers and reports to monitor open requests, aging, processing timelines, and turnaround times.

  
  


• 
  

  Provide supporting documentation and evidence for audits, SOX compliance, and vendor master control reviews.

  
  


• 
  

  Document procedures and training materials to support consistent onboarding practices.

  
  


• 
  

  Identify process improvement and automation opportunities to increase accuracy and efficiency.

  
  


• 
  

  Support system implementations and rollout activities by testing workflows and validating supplier data.

  
  

Job Requirements

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  Minimum of 3 years of experience in supplier or vendor management, supplier onboarding, accounts payable, procure-to-pay, or a related finance operations role.

  
  


• 
  

  Working knowledge of supplier master data, W-9 and W-8 tax documentation, and bank account validation procedures.

  
  


• 
  

  Strong attention to detail and a controls-minded approach to financial data management.

  
  


• 
  

  Proficiency in Microsoft Excel, including spreadsheet maintenance and data tracking, and common office applications.

  
  


• 
  

  Strong written and verbal communication skills, with the ability to communicate effectively with suppliers and global internal stakeholders.

  
  


• 
  

  Ability to manage multiple priorities, meet short deadlines, and escalate issues appropriately.

  
  


• 
  

  Strong problem-solving skills and the ability to investigate discrepancies while maintaining accurate documentation.

  
  


• 
  

  Ability to adapt to changing processes and priorities in a business transformation environment.

  
  


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  Ability to work onsite in Nashville, TN, five days per week for the full scheduled shift.

  
  


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  Flexibility to adjust working hours as required by business needs.

  
  

Education

• 
  

  Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.

  
  

Preferred Qualifications

• 
  

  Experience with ERP systems, preferably Oracle Fusion; SAP or comparable systems are also relevant.

  
  


• 
  

  Experience with supplier management, vendor onboarding, or vendor master data systems.

  
  


• 
  

  Familiarity with SOX controls, audit support, and fraud prevention in supplier master data processes.

  
  


• 
  

  Experience using ticketing or case management tools.

  
  


• 
  

  Experience supporting international suppliers or multiple geographic regions.

  
  


• 
  

  Experience with process improvement, workflow automation, system testing, or implementation support.

  
  


• 
  

  Experience in the entertainment industry.

  
  

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance


• Vision & Dental Insurance


• Life Insurance


• Matching 401(k)


• Commuter Benefits


• Employee Discounts & Rewards


• Payroll Payment Options

Future Communication Consent

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].