Supplier Onboarding Analyst

Avispa Technology; Nashville (TN); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical, dental, vision, life benefits

Retirement Savings Program

Paid Sick Leave

Job summary

Avispa Technology is seeking a Supplier Onboarding Analyst for an onsite role in Nashville, TN. You will own day-to-day supplier onboarding within the procure-to-pay framework, ensuring vendor records are accurate, timely, and SOX-compliant.

Responsibilities include validating supplier data, handling onboarding exceptions with Tax/Compliance, maintaining trackers, and supporting audits. 3+ years in vendor management and ERP experience are preferred.

Qualifications

• 3+ years of experience in supplier or vendor management, accounts payable, procure-to-pay, or related finance operations.
• Bachelor's degree in Accounting, Finance, Business, or related field, or equivalent experience.
• Working knowledge of vendor master data, tax documentation (W-9/W-8), and bank account validation.
• Proficiency in Excel and common office tools.
• Experience with ERP systems (Oracle Fusion preferred; SAP or similar acceptable) and supplier management/onboarding systems.
• Familiarity with SOX controls, audit support, and fraud prevention in vendor master processes is preferred.
• Experience with ticketing or case management tools is preferred.
• Experience supporting international suppliers or multiple regions, and process improvement or automation, is preferred.
• Entertainment industry experience is preferred.

Responsibilities

• Own day-to-day supplier onboarding within the procure-to-pay organization.
• Ensure supplier records are set up accurately, on time, and in line with SOX-compliant controls.
• Validate supplier legal names, addresses, tax IDs, and bank account details before any payment is made.
• Coordinate exception requests with Tax, Compliance, and PTP leadership and manage approvals.
• Respond to inquiries about onboarding status and maintain onboarding trackers/reports.
• Support audit and SOX requests with evidence and documentation for vendor master controls.
• Help document procedures and training materials, identify process improvements, and assist system implementations.

Skills

Vendor management

Excel

SOX controls

ERP systems

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Oracle Fusion

SAP

Job description

Supplier Onboarding Analyst PMOUNTJP00001825

• Hourly pay: $35/hr
• Worksite: Leading digital streaming network (Nashville, TN 37201 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment

A leading digital streaming network seeks aSupplier Onboarding Analyst to own day-to-day supplier onboarding within its procure-to-pay organization, ensuring supplier records are set up accurately, on time, and in line with SOX-compliant controls.

Supplier Onboarding Analyst Responsibilities:

• Review and process new supplier requests, including vendor information forms, tax forms (W-9, W-8), and supporting documentation, for accuracy and completeness, and create and update supplier records following the established process and approval workflow.
• Validate supplier legal names, addresses, tax IDs, and bank account details, confirming bank information is verified before any payment is made, and resolve discrepancies such as bank account mismatches, missing forms, or supplier name inconsistencies with suppliers and internal requesters.
• Coordinate exception requests with Tax, Compliance, and PTP leadership while keeping clear documentation of approvals, and prioritize and prioritize urgent onboarding requests, working with the business, Tax, Treasury, Procurement, and Disbursements teams.
• Respond to supplier and internal inquiries about onboarding status within agreed service levels, maintain onboarding trackers and reports on open requests, aging, and turnaround time, and support audit and SOX requests with evidence and documentation for vendor master controls.
• Help document procedures and training materials, identify process improvements, and support system implementations and go-live waves by testing and validating supplier data.

Supplier Onboarding Analyst Qualifications:

• 3+ years of experience in supplier or vendor management, accounts payable, procure-to-pay, or a related finance operations role, including supplier onboarding.
• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent experience.
• Working knowledge of vendor master data, tax documentation (W-9/W-8), and bank account validation.
• Proficiency in Excel and common office tools.
• Experience with ERP systems (Oracle Fusion preferred; SAP or similar acceptable) and supplier management or onboarding systems is preferred.
• Familiarity with SOX controls, audit support, and fraud prevention in vendor master processes is preferred.
• Experience with ticketing or case management tools is preferred.
• Experience supporting international suppliers or multiple regions, and with process improvement or automation, is preferred.
• Entertainment industry experience is preferred.

Shift:

• 9:00 AM to 6:00 PM, with flexibility as business needs require.

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