Supervisory Administrative Officer

Smithsonian; Landover, Northern (MD, KY); Hybrid; USD 65,000 - 80,000; Full time

Job summary

The Smithsonian Institution in Maryland seeks an Administrative Specialist to support the Office of Facilities Management and Reliability, Central Administrative Team, Museum Support Service Division. The position emphasizes essential administrative duties, financial oversight, and funds control.

You will track obligations and expenditures, reconcile the budget, and maintain accountability records using automated systems.

Qualifications

• 1 year of specialized experience equivalent to at least GS-11 in the Federal Service.
• Experience providing administrative duties essential to central office operations.
• Budget tracking, reconciliation of obligations and expenditures, and maintaining accountability records for funds control.

Responsibilities

• Provide administrative duties essential to the operation of a central office.
• Track and oversee budgets including reconciliation of obligations and expenditures.
• Maintain accountability records for funds control using automated systems.

Skills

Budget oversight

Funds control

Administrative support

Leadership

Tools

Automated systems

Job description

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Office of Facilities Management and Reliability (OFMR), Under Secretary for Finance and Administration at the Smithsonian Institution (SI). Central Administrative Team, Museum Support Service Division (MSSD).

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconciliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; leading and dispersing work to others; performs administrative and/or program support work, such as planning, research, analysis, writing correspondence control, communications and/or liaison.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part‑time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).