Supervisory Administrative Officer.

Smithsonian Institution; Landover (MD); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Vacation and sick leave

Health insurance

Retirement program

Job summary

The Smithsonian Institution seeks a budget and administration professional to support federal and trust budgets, provide procurement expertise, and coordinate personnel actions across the organization.

You will prepare briefing materials and status reports for senior leadership while ensuring compliance with Smithsonian policies and time-in-grade requirements.

Qualifications

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.
• No education substitution at this level.

Responsibilities

• Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle.
• Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies.
• Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs.
• Exercise supervisory responsibility over assigned staff, including planning and organizing work to be accomplished, setting and adjusting short-term priorities, and preparing schedules for timely completion.
• Conduct research on administrative and operational issues, evaluate policy implications, and prepare well supported recommendations within established guidelines.
• Provide guidance on both technical and administrative matters.
• Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities.

Job description

Duties

• Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle.
• Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies.
• Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs.
• Exercise supervisory responsibility over assigned staff, including planning and organizing work to be accomplished, setting and adjusting short-term priorities, and preparing schedules for timely completion.
• Conduct research on administrative and operational issues, evaluate policy implications, and prepare well supported recommendations within established guidelines.
• Provide guidance on both technical and administrative matters.
• Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities.

Requirements

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

• Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.
• For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Education

There is no education substitution at this level.

Additional information

• This position is not included in the bargaining unit.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at

• Flexible Spending Accounts -
• Health Insurance -
• Leave -
• Life Insurance -
• Long Term Care Insurance -
• Retirement Program -

Notes: The following sections reproduce additional content that was part of the original description without changing its meaning or factual content.