Management Support Specialist

Smithsonian Institution; Washington (District of Columbia); On-site; USD 54,000 - 78,000; Full time

Job summary

At the Smithsonian Institution, located within the Office Finance and Administration of the Hirshhorn Museum and Sculpture Garden (HMSG), we seek candidates with at least one year of specialized experience at the GS-07 level. The role involves procurement of goods and services, managing purchase orders in an ERP system, and handling financial documents and records.

Education options include a Master’s or equivalent graduate degree, 2 years of graduate study, or a related LL.B./J.D.

Qualifications

• One year of specialized experience equivalent to at least GS-07 in the Federal Service.
• Specialized experience includes procuring goods and services, creating and processing purchase orders and requisitions in an ERP system.
• Submitting receiving reports and invoices for payment; processing and tracking financial transactions.
• Maintaining office records and filing systems.
• Volunteer work and other experience may be credited for qualified experience.

Skills

Procurement experience

ERP knowledge

Education

Master's degree or equivalent

2 years of graduate education

LL.B. or J.D. (related)

Tools

ERP system

Job description

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is locatedin the Office Finance and Administration of the Hirshhorn Museum and Sculpture Garden (HMSG).HMSG is a leading voice for contemporary art and culture and provides a national platform for the art and artists of our time.

More than one selection may be made from this announcement.

You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as demonstrated experience procuring a variety of goods and services; creating and processing purchase orders and requisitions in an Enterprise Resource Planning (ERP) system; submitting receiving reports and invoices for payment; processing and tracking financial transactions; and maintaining office records and filing systems.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education:

Master's or equivalent graduate degree

or

2 full years of progressively higher level graduate education leading to such a degree

or

LL.B. or J.D., if related

Or a Combination:

Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.