Supervisor, Accounts Payable

TriMark USA, LLC; Cleveland, Northern (OH, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Pet Insurance

Legal Insurance

401k

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA, LLC in Cleveland, OH is seeking an experienced Accounts Payable Supervisor to lead our AP team and optimize payment operations.

The role oversees end-to-end AP processes, reviews high-value invoices, maintains vendor relationships, and ensures compliance with internal controls. Hybrid work arrangement in a dynamic finance environment.

You will drive process improvements, lead weekly check runs, implement automation, and mentor staff to deliver accurate, timely payments.

Qualifications

• 5–6 years of progressive accounts payable experience.
• Proven experience leading and optimizing AP processes.
• Advanced proficiency in Microsoft Office applications and ERP systems.
• Strong analytical skills for decision-making.
• Team management and leadership experience.
• Ability to pass a background check after offer acceptance.

Responsibilities

• Lead and supervise the accounts payable team.
• Oversee end-to-end AP processes and approvals.
• Maintain vendor relationships and resolve inquiries.
• Oversee weekly vendor check runs and cash matching.
• Identify and implement process improvements.
• Conduct accounts payable audits for compliance.
• Maintain vendor files and W-9 compliance.
• Generate AP metrics and supporting analysis.
• Provide training to AP staff.

Skills

Leadership

Accounts payable

Vendor management

Analytical skills

Process improvement

Communication

Tools

Microsoft Excel

ERP systems

Job description

Why you’ll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Accounts Payable Supervisor reports to the AP Manager
• Located in Cleveland, OH
• Full-Time
• Hybrid

We are seeking an experienced and results-driven Accounts Payable Supervisor with proven expertise to lead our accounts payable team. The Accounts Payable Supervisor will play a critical role in overseeing and optimizing the accounts payable function, ensuring accuracy, compliance, and efficient payment operations. This position offers an exciting opportunity for a seasoned professional to contribute to the strategic growth and development of our finance department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Supervision and Leadership:

• Provide leadership and supervision to the accounts payable team, fostering a collaborative and high-performance work environment.
• Conduct performance evaluations, set performance goals, and provide ongoing feedback.

Full Cycle Accounts Payable Oversight:

• Oversee the end-to-end accounts payable processes, ensuring the accurate and timely processing of invoices, debit/credit memos, and payments.
• Review and approve high-value and complex invoices, ensuring adherence to company policies and accounting standards.

Vendor Relationship Management:

• Cultivate and maintain positive relationships with key vendors.
• Act as the primary point of contact for escalated vendor inquiries and issue resolution.

Payment Processing Oversight:

• Lead and oversee weekly vendor check runs, ensuring proper matching of vouchers to cash requirements reports.
• Monitor and optimize payment schedules to maximize discounts while managing cash flow.

Process Improvement:

• Identify opportunities for process improvement within the accounts payable function.
• Implement best practices and automation to enhance efficiency and accuracy in payment operations.

Audit and Compliance:

• Conduct regular audits of accounts payable transactions to ensure compliance with internal policies and accounting standards.
• Collaborate with internal and external auditors to facilitate audits related to accounts payable.

Vendor File Management:

• Lead the maintenance of vendor files, including setting up new vendors, updating information, and negotiating extended payment terms.

Reporting and Analysis:

• Generate reports related to accounts payable metrics, identifying trends and areas for improvement.
• Provide insights and analysis to support strategic decision-making.

W-9 Compliance:

• Ensure all new vendors have W-9 forms on file and maintain compliance with tax reporting requirements.

Training and Development:

• Provide training and development opportunities for accounts payable team members.
• Stay current on industry best practices and technological advancements.

COMPETENCIES:

• Strong leadership skills with the ability to guide and inspire a team.
• Exceptional knowledge of accounts payable processes and procedures.
• Excellent communication and interpersonal skills.
• Proven ability to resolve complex vendor issues and discrepancies.
• Strategic thinker with a focus on process improvement.
• Detail-oriented with a commitment to accuracy and thoroughness.
• A demonstrated track record of completing tasks accurately and on time.

QUALIFICATIONS & EXPERIENCE:

• 5 – 6 years of progressive experience in accounts payable, or equivalent Military or practical experience.
• Proven experience in leading and optimizing accounts payable processes.
• Advanced proficiency in Microsoft Office applications and ERP systems, with advanced knowledge of SX being advantageous.
• Strong analytical skills and the ability to provide insights for decision-making.
• Team management and leadership experience.
• Ability to successfully pass a background check post offer acceptance.