Substitute Secretary 2026-2027

Webster Groves School District; Webster Groves (MO); On-site; USD 25,000 - 38,000; Part time

Job summary

Webster Groves School District is seeking a part-time secretary to provide administrative support to assigned personnel in the Webster Groves, MO area. The role includes managing attendance data, answering phones, preparing memos and letters, and maintaining filing systems with FERPA/HIPAA awareness.

The ideal candidate will have 1–3 years of office experience, a high school diploma, and strong computer skills (Google Suite, Canva, Microsoft Office, Infinite Campus).

Qualifications

• High school diploma required.
• 1–3 years of office experience.
• FLSA: Non-Exempt; equal opportunity employer.

Responsibilities

• Provide administrative support to supervisor or office staff.
• Prepare and maintain student attendance information; generate reports.
• Answer phones and route information appropriately.
• Prepare and disseminate memos, letters, and forms.
• Maintain and organize filing system.
• Coordinate announcements and after-school activities; manage Google Suite and Canva.
• Respond to emergency calls to notify parties for safety.
• Maintain confidentiality (FERPA, HIPAA).
• Support a cooperative and harmonious school environment.
• Assist with large meeting setup.
• Perform other duties as assigned.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Education

High school diploma

Tools

Google Suite

Canva

Microsoft Office

Infinite Campus

Job description

Job Details

Job Location: Webster Groves School District - Webster Groves, MO 63119

Position Type: Part Time

Primary Objective: To provide secretarial support to assigned personnel; communicating information to staff, the public, and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.

Essential Functions

• Provide administrative support or assistance to supervisor and in certain defined areas to supervisor or other personnel in the office
• Prepare and maintain student attendance information, and generate attendance reports and letters
• Answer phones and provide appropriate information or direction
• Prepare and disseminate correspondence, memos and forms
• Maintain existing filing system
• Monitor assigned activities and/or program components (i.e. school announcements, coordination of after school activities, managing Google Suite, Canva,, 1:1 Technology communications, discipline communications, mail merge, etc)
• Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety issues
• Responsible for maintaining confidentiality (ie: FERPA, HIPPA)
• Promote and practice an attitude of friendly cooperation and harmony throughout the school/building
• Demonstrate strong organizational and computer/technology skills (ie: Infinite Campus, Google Suite, Canva, and Microsoft Office)
• Maintain effective interpersonal and written and verbal communication skills
• Ability to handle multiple tasks simultaneously
• Assist with set up for large meetings
• Assume other responsibilities as may be assigned by supervisor

Education: High school diploma required

Experience: 1-3 years of office experience

FLSA Status: Non-Exempt

WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

WGSD District Code of Conduct