Office Secretary, Webster Groves High School

Webster; Webster Groves (MO); On-site; USD 32,000 - 45,000; Full time

Job summary

Webster Groves School District is seeking a full-time administrative support staff member at Webster Groves High School in Missouri. The role provides secretarial support to assigned personnel, communicates with staff and the public, and ensures compliance with administrative requirements.

The position requires 1–3 years of office experience and a high school diploma, with proficiency in Google Suite and Canva.

Qualifications

• High school diploma required.
• 1–3 years of office experience preferred.
• Strong organizational and written/verbal communication skills essential.
• Experience with Google Suite and Canva preferred.

Responsibilities

• Provide administrative support to supervisor and office staff.
• Prepare and maintain student attendance information and reports.
• Prepare and disseminate correspondence, memos, and forms.
• Develop and maintain a filing system.
• Coordinate school activities and calendars (meetings, events, notices).
• Assist with large meeting setups and event coordination.
• Manage school-wide room reservation calendar and communications.

Skills

Organizational skills

Communication skills

Computer skills

Education

High school diploma

Tools

Google Suite

Canva

Infinite Campus

Job description

Job Details

Job Location: Webster Groves High School - Webster Groves, MO 63119

Position Type: Full Time

Primary Objective: To provide secretarial support to assigned personnel; communicating information to staff, the public, and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.

Essential Functions

• Provide administrative support or assistance to supervisor and in certain defined areas to supervisor or other personnel in the office
• Prepare and maintain student attendance information, and generate attendance reports and letters
• Prepare and disseminate correspondence, memos and forms
• Develop and maintain a filing system
• Monitor assigned activities and/or program components (i.e. school announcements, coordination of after school activities, managing Google Suite, Canva, and social media posting, 1:1 Technology communications, discipline communications, mail merge, etc)
• Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety issues
• Responsible for maintaining confidentiality (ie: FERPA, HIPPA)
• Promote and practice an attitude of friendly cooperation and harmony throughout the school
• Obtain strong organizational and computer/technology skills (ie: Infinite Campus, Google Suite, Canva, etc.)
• Maintain effective interpersonal and written and verbal communication skills
• Ability to handle multiple tasks simultaneously
• Assist with set up for large meetings
• Manage school wide room reservation calendar
• Assist with team and school events such as Open House, Parent Teacher Conferences, 8th grade Promotion Ceremony, award ceremonies, field trip coordination including permission slip and money collection, school picture day contact, etc.
• Assume other responsibilities as may be assigned by the Principal

Education

High school diploma required

Experience

1-3 years of office experience

Benefits

Eligible

FLSA Status

Non-Exempt

WGSD District Code of Conduct