Substitute Secretary 2026-2027

Webster-Groves-School-District; Webster Groves (MO); On-site; USD 35,000 - 42,000; Full time

Job summary

Webster Groves School District is seeking a dedicated administrative secretary to provide support to assigned personnel, answer phones, and communicate with staff, the public, and other districts.

The role includes preparing attendance data, maintaining records, coordinating meetings, and safeguarding confidential information under FERPA and HIPAA; 1–3 years of office experience preferred. Proficiency in Google Suite, Canva, and Microsoft Office is required.

Qualifications

• High school diploma required.
• 1-3 years of office experience.
• Strong organizational and communication skills.

Responsibilities

• Provide secretarial support to supervisor and staff.
• Answer phones and provide information or direction.
• Prepare and disseminate correspondence, memos and forms.
• Maintain filing system and attendance records.
• Coordinate school activities and meetings.
• Protect confidentiality (FERPA, HIPAA).
• Demonstrate effective interpersonal and written/verbal communication.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Education

High school diploma

Tools

Google Suite

Canva

Microsoft Office

Infinite Campus

Job description

Primary Objective: To provide secretarial support to assigned personnel; communicating information to staff, the public, and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.Essential Functions:Provide administrative support or assistance to supervisor and in certain defined areas to supervisor or other personnel in the officePrepare and maintain student attendance information, and generate attendance reports and lettersAnswer phones and provide appropriate information or directionPrepare and disseminate correspondence, memos and formsMaintain existing filing systemMonitor assigned activities and/or program components (i.e. school announcements, coordination of after school activities, managing Google Suite, Canva,, 1:1 Technology communications, discipline communications, mail merge, etc)Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety issuesResponsible for maintaining confidentiality (ie: FERPA, HIPPA)Promote and practice an attitude of friendly cooperation and harmony throughout the school/buildingDemonstrate strong organizational and computer/technology skills (ie: Infinite Campus, Google Suite, Canva, and Microsoft Office)Maintain effective interpersonal and written and verbal communication skillsAbility to handle multiple tasks simultaneouslyAssist with set up for large meetingsAssume other responsibilities as may be assigned by supervisorEducation: High school diploma requiredExperience: 1-3 years of office experienceFLSA Status: Non-ExemptWEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANTWGSD District Code of Conduct