Substitute Secretary

TOPEKA PUBLIC SCHOOLS; Topeka (KS); On-site; USD 15,153 - 17,908; Part time

Job summary

TOPEKA PUBLIC SCHOOLS is seeking a part-time secretary to support the school's main office and maintain smooth operations in the absence of the permanent secretary. Responsibilities include greeting and directing visitors, answering phones, scheduling appointments, typing correspondence, and file maintenance in a busy education environment.

Strong typing and word processing skills, ability to relate well with students, staff, parents, and community members, and comfort handling confidential

Qualifications

• Typing & word processing skills of 45+ words per minute.
• Ability to relate well with students, staff, parents, & community members
• Skill in office management & coordination desirable
• Ability to operate office machines; Ability to work extensively with computer/word processor
• Ability to handle pressure/stress and ambiguity; ability to hold confidences
• High school diploma

Responsibilities

• Works extensively in receiving, welcoming, referring, and communicating with parents, students, staff, school district personnel, and community members.
• Places & receives telephone calls and maintains a schedule of appointments.
• Assignment vary by location. May be asked to type correspondence including reports, newsletter, memos.
• May be asked to maintain a regular and/or confidential filing system.
• Performs other duties as assigned by the principal and/or associate principal.
• Performs varied related office duties associated with a busy, hectic, productive, & smoothly-run environment.

Skills

Typing 45+ wpm

Interpersonal relations

Office coordination

Operate office machines

Education

High school diploma

Tools

Word processing

Office equipment

Job description

Reports To:

School’s Main Office

Position Purpose

To effectively maintain overall operations of the schools office while the permanent secretary is absent.

Qualifications

• High school diploma
• Typing & word processing skills of 45+ words per minute
• Ability to relate well with students, staff, parents, & community members
• Skill in office management & coordination desirable
• Ability to operate office machines; Ability to work extensively with computer/word processor
• Ability to handle pressure/stress and ambiguity; ability to hold confidences

Principle Duties and Responsibilities

Works extensively in receiving, welcoming, referring, and communicating with parents, students, staff, school district personnel, and community members. Places & receives telephone calls and maintains a schedule of appointments. Assignment vary by location. May be asked to type correspondence including reports, newsletter, memos. May be asked to maintain a regular and/or confidential filing system. Performs other duties as assigned by the principal and/or associate principal. Performs varied related office duties associated with a busy, hectic, productive, & smoothly-run environment.

Position Type

Part-Time

Salary

$10.71Per Hour