Substitute School Office Administrator

Kankakee School District 111; Kankakee (IL); On-site; USD 21,000 - 30,000; Full time

Job summary

Kankakee School District 111 is seeking a Sub Clerical to provide high-level administrative support to the building principal and serve as the central hub of daily school operations. Responsibilities include managing inquiries, scheduling, drafting communications, and maintaining confidential records in compliance with FERPA.

The position requires a high school diploma or equivalent and at least three years of clerical experience in an educational setting.

Qualifications

• High school diploma or equivalent required.
• Minimum of three (3) years of progressively responsible clerical/administrative experience, preferably in a school setting.
• Strong organizational, communication, and confidentiality skills and knowledge of FERPA.

Responsibilities

• Serve as the primary contact for the school office and manage inquiries.
• Provide calendar management, scheduling, and materials preparation for the principal.
• Draft and format correspondence, reports, and memos with proofreading.
• Maintain confidential records in compliance with FERPA and district policies.
• Track deadlines and assist with reports and district/ school processes.
• Utilize district systems (SIS, HR/payroll, Google/Microsoft apps) to maintain records and generate reports.
• Provide front-office support including greeting visitors and managing communications.

Skills

Organizational skills

Problem-solving

Communication

Attention to detail

Customer service

Independent work

Team collaboration

Time management

Confidentiality

Tech literacy

Education

High school diploma or equivalent

Tools

Student information systems

HR/payroll software

Google Workspace

Microsoft Office

Job description

Kankakee School District 111 is seeking a Sub Clerical to provide high-level administrative support to the building principal and serve as the central hub of daily school operations. Responsibilities include managing inquiries, scheduling, drafting communications, and maintaining confidential records in compliance with FERPA.

The position requires a high school diploma or equivalent and at least three years of clerical experience in an educational setting.