Substitute Office Assistant

Elmwood Village Charter Schools; United States; On-site; USD 25,000 - 28,000; Part time

Job summary

Elmwood Village Charter Schools seeks an on-call Substitute Office Assistant to support main offices. The role involves greeting families, managing sign-ins, handling calls, and assisting with day-to-day administration in a K–8 charter setting.

Responsibilities include attendance tracking, records upkeep, safety procedures, and assisting the Principal and team with clerical tasks. This is a part-time, on-call position requiring flexibility within school hours.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative or office settings preferred.
• Strong front desk and customer-service orientation.
• Ability to learn school administration systems quickly.
• Clear background check and required clearances.

Responsibilities

• Front desk operations: greet visitors, sign-ins, and direct inquiries.
• Attendance & records: log attendance and assist with student records.
• School safety: verify IDs and support a welcoming environment.
• Administrative support: assist Principal and staff with clerical tasks.

Skills

Customer service

Verbal communication

Written communication

Google Workspace

Microsoft Office

Education

High school diploma or GED

Tools

Google Workspace

Microsoft Office

Job description

Substitute Office Assistant# Substitute Office Assistant## OverviewSalary Range$18.00 - $20.00 HourlyPosition TypePart TimeJob ShiftDayEducation LevelHigh School Diploma or GEDTravel PercentageNoneCategoryOffice/Clerical## On-Call Substitute Office Assistant**Position Title:** On-Call Substitute Office Assistant**Reports To:** School Principal**Classification:** On-Call / Part-Time / Non-Exempt**Location:** EVCS Days Park or Hertel Campus**Pay Rate**: $20/hour### Position OverviewEVCS is seeking a dependable, adaptable, and welcoming **Substitute Office Assistant** to provide on-call coverage for our main offices. Operating on an as-needed basis, you will serve as the primary point of contact for families, students, and staff, ensuring smooth day-to-day administrative operations in a vibrant K–8 public charter school environment.### Key Responsibilities* **Front Desk Operations:** Warmly greet visitors, manage student sign-ins/sign-outs, answer incoming phone calls, and direct inquiries to the appropriate staff members.* **Attendance & Records:** Process daily attendance, log tardies, and assist with general student record keeping in the school management system.* **School Safety & Culture:** Adhere to campus security protocols by verifying visitor IDs and ensuring a safe, supportive, and welcoming environment for students and families.* **Administrative Support:** Assist the Principal and administrative team with basic clerical tasks, including copying, filing, sorting mail, and preparing communications.### Qualifications* **Education:** High school diploma or equivalent required.* **Experience:** Previous administrative or office experience preferred; experience working in an educational or youth-focused setting is a plus.* **Communication Skills:** Strong verbal and written communication skills with a customer-service orientation.* **Technical Proficiency:** Basic proficiency with office software (Google Workspace / Microsoft Office) and ability to quickly learn school administrative systems.* **Clearances:** Must successfully pass a background check and background/fingerprint clearance required by state regulations.* **Availability:** Flexibility to accept last-minute or scheduled on-call shifts on short notice during regular school operating hours.