Substitute & Front Office Coordinator — School Operations

Catholic Diocese of Wichita; Wichita (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Kapaun Mt. Carmel Catholic High School is seeking an organized, dependable Substitute Coordinator & Front Office Assistant to help run the daily schedule by coordinating substitute coverage and providing essential front office support.

This role uses Frontline Absence Management to monitor absences, fill vacancies, greet substitutes, share schedules and lesson plans, and maintain accurate records, while collaborating with administrators.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities and respond effectively to time-sensitive situations.
• Ability to maintain confidentiality and exercise appropriate discretion.
• Basic computer proficiency and ability to learn and effectively use Frontline Absence Management and other school systems.
• Successful experience with office management or administrative support preferred.
• Experience in a school or educational setting preferred.

Responsibilities

• Coordinate daily substitute teacher coverage using Frontline Absence Management.
• Communicate with substitute teachers, faculty, and administration to ensure appropriate classroom coverage and promptly address scheduling changes or unfilled assignments.
• Greet and check in substitute teachers, provide necessary schedules, lesson plans, and classroom information, and ensure substitutes are prepared for their assignments.
• Maintain accurate substitute records and assist with required onboarding documentation, including employment paperwork and I-9 verification.
• Coordinate internal classroom coverage with administration when substitute teachers are unavailable.
• Assist with answering phones, greeting visitors, and responding to general inquiries from students, parents, and staff.
• Provide clerical and administrative support, including preparing documents, maintaining records, distributing correspondence, and assisting with office organization.
• Support school administration and front office staff with additional duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal communication

Written communication

Verbal communication

Multitasking

Discretion/Confidentiality

Basic computer skills

Education

High school diploma or equivalent

Tools

Frontline Absence Management

Office software

Job description

Kapaun Mt. Carmel Catholic High School is seeking an organized, dependable Substitute Coordinator & Front Office Assistant to help run the daily schedule by coordinating substitute coverage and providing essential front office support.

This role uses Frontline Absence Management to monitor absences, fill vacancies, greet substitutes, share schedules and lesson plans, and maintain accurate records, while collaborating with administrators.