Faculty Secretary and Substitute Coordinator

Lake Forest School Districts 67 & 115; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Lake Forest Community High School is seeking a Faculty Secretary and Substitute Coordinator for a 10-month, 8-hour day schedule. The role provides clerical support to faculty and coordinates substitutes for staff, ensuring smooth operation of the school work environment.

Ideal candidates will have a high school diploma and experience with Frontline Absence Management and Google Workspace. Strong communication, confidentiality, and organization are essential in this busy setting.

Qualifications

• High School Diploma or equivalent.
• Experience with Frontline Absence Management (formerly Aesop) - preferred.
• Clerical and secretarial experience - preferred.
• Experience with Google Workspace, office, and school-based management systems - preferred.
• Strong verbal and written communication skills.
• Strong interpersonal skills and positive problem-solving attitude.
• Comfortable and pleasant demeanor in busy environments.
• Ability to work under pressure, with speed, attention to detail, organization, and meeting deadlines.

Responsibilities

• Assists faculty with copying, printing, and word processing.
• Maintains and operates all faculty workroom high-volume copiers and equipment.
• Supervises faculty work areas and maintains supplies.
• Manages incoming and outgoing mail during the school year.
• Informs the Technology Department of equipment service issues.
• Maintains an inventory of paper.
• Transcribes and communicates meeting notes for faculty meetings and events.
• Keeps the faculty workroom clean, organized and functional.
• Supports teacher PD tracking in My Learning Plan and tracking PD credits.
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
• Performs other job-related duties as assigned by the direct supervisor.

Skills

Verbal communication

Written communication

Interpersonal skills

Work under pressure

Detail oriented

Education

High School Diploma or equivalent

Experience with Frontline Absence Management (preferred)

Clerical/secretarial experience (preferred)

Experience with Google Workspace and school-based management systems (preferred)

Tools

Frontline Absence Management

Google Workspace

Office Suite

Job description

Faculty Secretary and Substitute Coordinator JobID: 3569

• Position Type: Secretarial/Clerical/ Secretary - 10 month
• Date Posted: 9/15/2026
• Location: Lake Forest High School
• Date Available: 11/09/2026
• Closing Date: 10/23/2026

Lake Forest Community High School is seeking a Faculty Secretary and Substitute Coordinator (10-month, 8 hour/day)

Description

The Faculty Secretary supports all faculty members with clerical tasks and provides substitute coordination for all staff.

Qualifications

Education, Experience, and Licensure

• High School Diploma or equivalent
• Experience with Frontline Absence Management (formerly Aesop) - preferred
• Clerical and secretarial experience - preferred
• Experience with Google Workspace, office, and school-based management systems - preferred
• Strong verbal and written communication skills
• Strong interpersonal skills and positive problem-solving attitude
• Comfortable and pleasant demeanor in busy environments
• Ability to:
  • work under pressure
  • work with speed, attention to detail, consistency, and organization
  • prioritize workflow while working with many individuals
  • work harmoniously, cooperatively, and effectively with all stakeholders
  • meet deadlines
  • work effectively in office and school-based management systems
• Maintain confidentiality
• Adhere to Board of Education policies and procedures

Maintain a professional appearance and demeanor at all times

Essential Duties and Responsibilities

• Assists faculty with copying, printing, and word processing
• Maintains and operates all faculty workroom high-volume copiers and equipment
• Supervises faculty work areas and maintains supplies
• Manages incoming and outgoing mail during the school year
• Informs the Technology Department of equipment service issues
• Maintains an inventory of paper
• Transcribes and communicates meeting notes for faculty-related meetings and events
• Keeps the faculty workroom clean, organized and in functional order.
• Supports teacher professional development tracking in My Learning Plan and tracking professional development credits.
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
• Performs other job-related duties as assigned by the direct supervisor