Substitute Clerical Assistant

Shelby County Schools; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Shelby County Schools is seeking a detail-oriented secretary/clerical specialist to support school locations with administrative tasks. You will handle reports, correspondence, and basic financial records while managing phone coverage and supplies.

The role requires a high school diploma or GED and at least 2 years of relevant experience, with strong organization and communication skills to support district operations.

Qualifications

• Requires strong clerical and administrative skills.
• Experience in reports and data handling is preferred.
• Good communication and organization abilities.

Responsibilities

• Provides general clerical and secretarial support for programs and projects.
• Prepares reports and correspondence; manages supplies and phones.
• Maintains accurate records and filing systems.
• Schedules meetings and assists with travel arrangements for staff.
• Attends meetings and supports budgeting and financial recordkeeping as needed.

Skills

Clerical work

Reporting

Telephone handling

Record keeping

Education

High School diploma or GED

Job description

Purpose and Scope

Supports an organization or department by performing secretarial and clerical services for school locations.Assist management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions

• Provides general clerical and secretarial support for programs and projects
• Prepares various reports detailing the administrative information handled by the position. Prepare basic correspondence; order supplies and cover telephones for school location.
• Identifies issues or problems and seek assistance from higher level personnel or management.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
• Provides secretarial and clerical support, performing such duties as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff.
• Composes, prepares, types, copies, files, processes, mails and/or transmits various routine documents, which may include forms, correspondence, memos, presentation materials, reports and other documents.
• Maintains efficient record-keeping systems.
• May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports.
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
• Receives and responds to basic inquiries, routine requests for assistance and concerns from other District departments, schools, agencies, organizations, professionals and the public.
• May perform specialized duties particular to assigned department.
• Attends staff, committee and District meetings as required.
• Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
• Performs other related duties as assigned or directed.

Minimum Qualifications

Requires a High School diploma or GED, and 2+ years’ experience in a relevant area for a total education/experience of 2 years.