Secretary

Cabot Public Schools; Cabot (AR); In loco; USD 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Cabot Public Schools, Inc. is seeking a clerical/secretarial assistant to support school administrators and staff in daily operations. The role involves document preparation, event planning, calendar management, and coordinating communications with students, parents and faculty.

The ideal candidate will have office experience and the ability to handle confidential information with discretion, along with strong organizational skills and proficiency in Word, Excel and PowerPoint.

Competenze

• Knowledge of office management procedures.
• Ability to carry out instructions furnished in written or oral form.
• Ability to understand, apply and use computers and software applications (Word, Excel, Powerpoint, the Internet, electronic mail).
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to organize an efficient office.
• Possess strong organizational and time management skills.

Mansioni

• Support, guide, lead, train and coordinate work of school clerical employees for the purpose of providing assistance with administrative functions.
• Composed documents and paperwork for building administrator or other school administrators as needed.
• Assist in planning and scheduling school events and activities.
• Maintain calendar of school and student events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. under the supervision of the building administrator.
• Maintain documents, files and records.
• Maintain inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers and others.
• Answer telephone calls and provide information and assistance to callers.
• Schedule appointments with students, parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Respond to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serve as the liaison with outside organizations for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Adhere to all District policies.
• Perform other related tasks as assigned by the building administrator and other central office administrators as designated by the Superintendent

Conoscenze

Office procedures

Computer skills

Time management

Confidentiality

Strumenti

Word

Excel

PowerPoint

Email

Descrizione del lavoro

Position Summary:

To provide clerical, secretarial and administrative assistance to school administrators regarding school functions and procedures, while supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Tasks and Responsibilities:

• Support, guide, lead, trainand coordinatework of school clerical employees for the purpose of providing assistance with administrative functions
• Composedocumentsand paperwork for building administratoror other school administrators as needed
• Assistin planning and scheduling school events and activities
• Maintain calendar of school and studentevents for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. under the supervision of the building administrator
• Maintaindocuments, files and records
• Maintaininventories of supplies and materials for the purpose of ensuring items' availability
• Assist visitors to the office, including students, parents, substitutes teachers and others
• Answertelephone calls and provide information and assistance to callers
• Scheduleappointments with students, parents and teaching staff or others as requested
• Evaluatesituations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
• Respondto inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction
• Serveas the liaison with outside organizations for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Adhere to all District policies
• Perform other related tasks as assigned by the building administrator and other central office administrators as designated by the Superintendent

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills and Abilities:

• Knowledge of office management procedures
• Ability to carry out instructions furnished in written or oral form
• Ability to understand, apply and use computers and software applications (Word, Excel, Powerpoint, the Internet,electronic mail)
• Ability to process paperwork accurately according to standardized procedures
• Ability to maintain confidentiality of information regarding students, employees and others
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work
• Ability to organize an efficient office
• Possess strong organizational and time management skills

Qualifications:

• Office experience preferred
• Successful completion of all background checks