Clerical Assistant - Nutrition Services

Memphis Shelby County Schools; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Memphis Shelby County Schools is seeking an organized secretarial clerk to provide general clerical support for school locations. The role includes preparing reports, maintaining records, handling correspondence, and assisting management with administrative tasks.

The position requires a High School diploma or equivalent and a minimum of 2 years of relevant experience, plus the ability to manage schedules, communication, and basic budgeting tasks as assigned.

Qualifications

• High School diploma or equivalent required.
• Minimum 2 years of relevant clerical experience.
• Proof of education or experience required.
• Strong organization and communication skills.

Responsibilities

• Provide general clerical and secretarial support for programs and locations.
• Prepare reports and basic correspondence; handle supplies and phones.
• Maintain efficient record-keeping systems.
• Assist with budgets, invoices, and payroll processing as needed.
• Schedule meetings and arrange travel for staff.
• Attend meetings and support other departments as required.

Skills

Clerical tasks

Secretarial support

Record keeping

Communication skills

Education

High School diploma or equivalent

Job description

Purpose and Scope

Supports an organization or department by performing secretarial and clerical services for school locations. Assist management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions

1. 1. Provides general clerical and secretarial support for programs and project.
2. 2. Prepares various reports detailing the administrative information handled by the position. Prepare basic correspondence, order supplies and cover telephones for school location.
3. 3. Identifies issues or problems and seek assistance from higher level personnel or management.
4. 4. Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
5. 5. Provides secretarial and clerical support, performing such duties as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff.
6. 6. Composes, prepares, types, copies, files, processes, mails and/or transmits various routine documents, which may include forms, correspondence, memos, presentation materials, reports and other documents.
7. 7. Maintains efficient record-keeping systems.
8. 8. May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports.
9. 9. Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
10. 10. Receives and responds to basic inquiries, routine requests for assistance and concerns from other District departments, schools, agencies, organizations, professionals and the public.
11. 11. May perform specialized duties particular to assigned department.
12. 12. Attends staff, committee and District meetings as required.
13. 13. Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
14. 14. Performs other related duties as assigned or directed.

Minimum Qualifications

High School degree or equivalent, and 2 years' experience in a relevant area for a total education/experience of 2 years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)

Degree Equivalency Formula

Degree Equivalency Formula :Bachelor's Degree= 4 years plus required years of experience.Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.