Substitute Clerical Assistant

Memphis-Shelby County Schools; Memphis (TN); Sur place; USD 30 000 - 42 000; Plein temps

Résumé du poste

Memphis Shelby County Schools is seeking a detail-oriented administrative support professional to provide clerical and secretarial assistance across school locations. The role includes preparing reports, handling basic correspondence, ordering supplies, and assisting with telecommunication tasks.

The candidate will schedule meetings, compile data for reports, arrange travel for staff, and maintain organized records. Two years of relevant experience and a high school diploma are required.

Qualifications

• Requires a high school diploma or GED and 2+ years in a clerical/secretarial role.
• Demonstrated ability to prepare basic reports, correspondence and records.
• Strong organizational and communication skills are essential.

Responsabilités

• Provides general clerical and secretarial support for programs and projects
• Prepares various reports detailing the administrative information handled by the position
• Prepare basic correspondence; order supplies and cover telephones for school location
• Identifies issues or problems and seek assistance from higher level personnel or management
• Prepares and maintains a variety of reports, records, correspondence, and files
• Provides secretarial and clerical support, scheduling meetings and making travel arrangements
• Composes, prepares, types, copies, files, and transmits routine documents
• Maintains efficient record-keeping systems
• May assist with budgets, expenditures, invoices, payroll, and financial records
• Answers telephone, greets visitors, and responds to inquiries
• May perform duties specific to assigned department
• Attends staff, committee and District meetings; pursues training to enhance skills

Connaissances

Clerical skills

Meeting scheduling

Data entry

Customer service

Formation

High School diploma or GED

Outils

Microsoft Office Suite

Telephone systems

Description du poste

Supports an organization or department by performing secretarial and clerical services for school locations. Assist management with administrative tasks such as tracking and compiling information of interest.

• Provides general clerical and secretarial support for programs and projects
• Prepares various reports detailing the administrative information handled by the position. Prepare basic correspondence; order supplies and cover telephones for school location.
• Identifies issues or problems and seek assistance from higher level personnel or management.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
• Provides secretarial and clerical support, performing such duties as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff.
• Composes, prepares, types, copies, files, processes, mails and/or transmits various routine documents, which may include forms, correspondence, memos, presentation materials, reports and other documents.
• Maintains efficient record-keeping systems.
• May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports.
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
• Receives and responds to basic inquiries, routine requests for assistance and concerns from other District departments, schools, agencies, organizations, professionals and the public.
• May perform specialized duties particular to assigned department.
• Attends staff, committee and District meetings as required.
• Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
• Performs other related duties as assigned or directed.

Requires a High School diploma or GED, and 2+ years’ experience in a relevant area for a total education/experience of 2 years.