Substitute Clerical Staff

Allentown School District; Allentown (Lehigh County); On-site; USD 17,047 - 24,280; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick time

PSERS Retirement Fund

Job summary

Allentown School District is looking for a Substitute Clerical Staff member to perform essential clerical duties including scheduling appointments, managing correspondence, and supporting administrative tasks. This role requires two to three years of related experience, proficiency in Microsoft Office, and acceptable criminal and child abuse clearances. Benefits include medical, dental, and tuition reimbursement among others. This opportunity is crucial for supporting the daily functions within the district's administrative framework.

Qualifications

• Two to three years of related experience and/or training.
• Functional knowledge of Microsoft Office software programs, including Word and Excel.
• Ability to perform essential duties with or without reasonable accommodations.

Responsibilities

• Schedules appointments and provides information to callers.
• Reads and routes incoming mail and locates appropriate files.
• Assists in maintaining accurate records and organizing files.
• Answers and screens supervisor's calls, arranges conference calls.
• Coordinates travel schedules and prepares agendas for meetings.

Skills

Ability to read and interpret instructions

Proficiency in Microsoft Office

Ability to perform basic math operations

Acceptable criminal and child abuse clearances

Consistent work performance

Job description

Substitute Clerical Staff

Salary: $15.00/hr.

Qualifications

• Two to three years of related experience and/or training.
• Ability to read, comprehend, and interpret instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• Functional knowledge of or proficiency with Microsoft Office software programs, including Word and Excel.
• Consistent record of satisfactory work performance.
• Acceptable criminal and child abuse clearances (Acts 34, 114, and 151).
• Ability to perform the essential duties with or without reasonable accommodations.
• Additional or alternatives to the above qualifications as deemed appropriate by the board or superintendent.

Summary

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative detail by performing the following duties. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties And Responsibilities

• Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by supervisor.
• Assists in maintaining accurate records.
• Organizes and maintains file system, and files correspondence and other department records.
• Answers and screens supervisor’s telephone calls, and arranges conference calls, as necessary.
• Greets scheduled visitors and directs them to appropriate areas or persons.
• Arranges and coordinates travel schedules and reservations for supervisor and/or other department staff, as appropriate.
• Performs secretarial duties and responsibilities as assigned by the supervisor, including, but not limited to, coordinating schedules and appointments for supervisor.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records or transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Prepares agendas, minutes, and other documentation for meetings.
• Assists with maintaining department or supervisor’s budget.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Reimbursement
• Tuition Reimbursement
• Personal and Sick time
• PSERS Retirement Fund

Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.