Substitute Clerical

District Wide; City of Utica (NY); On-site; USD 22,730 - 32,373; Part time

Job summary

A local school district in Utica, NY, is seeking a Substitute Clerical staff member. The role requires performing clerical duties such as typing forms, answering calls, and filing documents. Candidates should have a high school diploma and two years of experience in a clerical position involving typing. The position pays up to $20 per hour and requires the ability to follow instructions and work well with others. Applicants must also comply with civil service requirements and be a resident of the City of Utica.

Qualifications

• Two years experience in a clerical position involving typing.
• Ability to get along well with others.
• Physical condition to meet job demands.

Responsibilities

• Perform routine clerical duties under supervision.
• Type forms, letters, and reports as required.
• Answer telephone and provide information to callers.

Skills

Typing accurately

Good judgment

Clerical aptitude

Ability to understand instructions

Education

High School Diploma

Job description

Substitute Clerical

Utica City School District District Wide - Utica, New York

Job Details

Job ID: 5018504

Application Deadline: Posted until filled

Posted: Mar 01, 2025 12:00 AM (UTC)

Starting Date: Immediately

Job Description

The Utica City School District’s mission is to ensure that all students succeed and are well-rounded, with knowledge, skills, and character to be productive members of society.

The District’s vision is that students can reach their goals and find academic success through a variety of pathways and with different levels of support.

About the Utica City School District:

The Utica City School District serves a community of approximately 64,500 city residents in an urban and multi-cultural environment with a current enrollment of roughly 9,644 students in its 13 schools: Proctor High School, Donovan Middle School, JFK Middle School and 10 elementary schools. The District’s greatest asset is its diversity, with more than 50 languages spoken and 16% of students being English language learners.

Elementary - The District’s elementary schools integrate a vibrant curriculum across all grade levels and subject areas, aligning with the New York State Learning Standards. The District is also investing in the realignment of math goals, instruction and curriculum to focus on research‑based best practices in mathematics that are proven to increase student performance outcomes. In all subject areas, there is an understanding that developing foundational skills will support students in bridging gaps in learning. Students are provided with a well‑rounded curriculum focused on fostering academic and social/emotional competencies that will carry them through their academic career.

Middle School - The focus at the District’s middle schools is to ensure that students are provided with equitable opportunities to successfully transition from elementary to high school. Both middle schools offer opportunities for students to succeed at every learning level, with dedicated classes for English Language Learners and students with disabilities, as well as honors/advanced studies. The Family and Career Sciences and Technology programs have incorporated science, technology, engineering and math topics into each curriculum to help prepare students for the Career and Technical Education opportunities available at the high school.

High School - Proctor High School provides numerous avenues for students to achieve the District’s vision. This is accomplished through supportive and adaptive special education and English language learner programming, a robust honors and Advanced Placement curriculum, and partnerships with post‑secondary institutions including Mohawk Valley Community College and Syracuse University’s Project Advance. The District most recently embarked upon a groundbreaking initiative working with community and business partners to create innovative Career and Technical Education programming for its high school students. Proctor’s Naval Junior Reserve Officers Training Corp (NJROTC), music, art and drama programs, along with numerous extracurricular activities and athletics, offer additional avenues to showcase students’ talents and interests and support them throughout their school experience.

Distinguishing Features of the Class:

This work involves performing routine clerical duties or assisting in the performance of more difficult or responsible clerical work requiring full‑time or substantial part‑time operation of a keyboard. The work is performed under direct supervision with detailed instructions given for new or difficult assignments. The duties of a Typist are similar to those of a Clerk except that a Typist must have the ability to type at an acceptable rate of speed. Does related work as required.

Typical Work Activities: (Illustrative only)

Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, schedules, reports, title searches, judgments, index cards, time cards and similar materials;

Types materials from copy, rough draft, longhand, etc.;

Files correspondence, memos, reports and other materials;

Makes entries on cards, bills or in ledger from original sources;

Makes arithmetical computations of fees and taxes;

Answers telephone, providing information to callers, takes messages, makes appointments; collects fees and accounts for monies received;

Addresses envelopes;

Indexes materials and performs simple record keeping tasks;

May act as a Secretary to an official where assignments are limited in scope;

Operates calculator, computer and other related office equipment as required;

Uses judgment and experience in making decisions in accordance with established policies and procedures;

May substitute for other clerical staff members during absences, lunch breaks, and in the event of illness or absence;

Performs a variety of related duties as necessary and as requested.

Required Knowledge, Skills, Abilities, and Personal Characteristics:

Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to type accurately at a satisfactory rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; good judgment; neatness, accuracy, tact and courtesy. Physical condition to commensurate with the demands of the position.

Minimum Qualifications:

Graduation from High School and two (2) years of experience in a clerical position involving typing; OR graduation from High School or the possession of a High School Equivalency Diploma and completion of a course in typing.

Experience in typing must be an integral part of the position. If it is determined that the typing experience is out‑of‑title, incidental, overlapping, enhanced or fabricated, it will not be used to qualify for appointment to this title.

Additional Requirements:

• Applicants must be appointed based on eligibility list from Civil Service. If no list exists, applicants are appointed provisionally and must pass the civil service exam when it is administered;
• Fingerprinting Clearance - see additional information on our website under the Department of Human Resources;
• Must comply with Civil Service Law; and,
• Must be a resident of the City of Utica.

Position Type: Substitute

Salary: up to $20 Per Hour

Job Categories:

Support Staff > Receptionist

Support Staff > Secretary

Contact Information

• Sara Klimek , Chief HR Office
• Administration Office
• Phone: [phone]
• Email: [e-mail]

We are an Equal Opportunity Employer which fully and actively supports equal access for all regardless of Race, Color, Weight, National Origin, Ethnic Group, Religion, Religious Practice, Disability, Sexual Orientation, Gender, Age, Veteran Status or Genetic Information.