Clerk I - eStart

Monroe #1 BOCES; Town of Henrietta (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

Monroe #1 BOCES is seeking a proactive Clerk I for a 12-month full-time position in Fairport, NY. You will handle phones, mail and e-mails for a department, manage payroll-related attendance data, and assist with ESY staffing decisions.

Responsibilities include calendar coordination, letter creation, and liaison with staff and districts. Strong Office software knowledge and confidentiality are required. Starting ASAP.

Qualifications

• Civil Service eligibility for Clerk I.
• High school diploma or equivalency; college coursework optional.
• Experience in office clerical work or secretarial tasks may be required.
• Combination of education and experience accepted.

Responsibilities

• Be proactive anticipating personnel and office needs and solve problems quickly.
• Process phone, mail and e-mail correspondence for assigned supervisor.
• Maintain staff time and attendance for payroll and APPR.
• Create recommendations for hire in Frontline for regular year and ESY.
• Coordinate calendars, meetings and schedules when needed.
• Create letters for mailings to staff, parents, districts by deadlines.
• Knowledge of Microsoft Office, Frontline, WinCap Financial, and Company Mileage.
• Other related duties as requested by administrative staff.

Skills

Strong interpersonal skills

Excellent organizational skills

Excellent communication skills

Ability to work independently

Education

High school diploma or GED

Associate degree in Secretarial Science or related field

Equivalent combination of education and experience

Tools

Microsoft Office

Frontline

WinCap Financial

Company Mileage

Job description

Start School

LOCATION OF POSITION

Fairport NY 14450; eStart School

TERM OF EMPLOYMENT

12-Month Position; Full-Time

STARTING DATE

As Soon As Possible

SALARY RANGE

$18.50 - $25.00 per hour

• Actual Salary is Dependent Upon Education, Experience and Contract.

Duties

• Be proactive anticipating personnel and office needs, make appropriate decisions quickly, be versatile, adapt to a variety of circumstances and exhibit effective problem-solving skills.
• Process phone, mail and e-mail correspondence for assigned supervisor in the department.
• Maintain staff time and attendance for payroll and Annual Professional Performance Reviews (APPR).
• Create recommendations for hire in Frontline for regular school year and ESY and as needed during the school year.
• Coordinate calendars, meetings and schedules when needed.
• Create letters for mailings to staff, parents, districts and do so by the required deadlines.
• Knowledge of Microsoft office, Frontline, WinCap Financial, and Company Mileage
• Other related duties as requested by the administrative staff.

Qualifications

• Civil Service eligibility for Clerk I: Graduation from high school or possession of an equivalency diploma, plus either:
• Four (4) years of paid full-time or its part-time or volunteer equivalent office clerical or secretarial experience; OR,
• An associate degree in Secretarial Science, Office Technology, or a closely related field, plus two (2) years of experience as described in (A) above; OR,
• An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

Notes

• Successful completion of one (1) year of college coursework (or 30 semester credit hours) from a New York State registered or regionally accredited college or university may be substituted for up to one (1) year of the required experience.
• Experience as a Teller, Cashier or Salesclerk shall not be considered office clerical experience. 2. Strong interpersonal skills greeting visitors and callers, and in interactions with students and staff members.
• Excellent organizational skills and ability to work under pressure.
• Excellent communication skills.
• Excellent phone and interpersonal skills.
• Ability to work independently, as well as, part of a team.
• Ability to handle confidential material appropriately.
• School office experience preferred.
• Experience with Special Education Procedures Preferred.
• Physically able to perform essential functions of the position (with or without reasonable accommodation).