Substitute Administrative Assistant

West Burlington Independent School District; Iowa; On-site; USD 20,664 - 27,552; Part time

Job summary

A local school district is seeking a Substitute Administrative Associate to provide clerical support to school administrators. The role involves organizing school activities, maintaining files, and communication with students and parents. Qualified candidates should have a high school diploma and exemplary organizational skills, with preferred experience in office management. This position operates within a standard school environment, ensuring effective administration of school functions.

Qualifications

• High school graduation or equivalent experience.
• Experience in office management preferred.
• Shorthand or speed writing skills desirable.

Responsibilities

• Provide clerical and administrative assistance to school administrators.
• Assist in planning and scheduling school events.
• Maintain documents, files, and records for compliance.

Skills

Communication skills

Organizational skills

Problem-solving ability

Familiarity with office software

Education

High school diploma

Tools

Personal computer

Fax machine

Job description

Location: West Burlington School District K-12

Description

The West Burlington Independent School District has an opening for a Substitute Administrative Associate.

Required Information

• Cover Letter
• Resume
• Completed Application

Application Procedure

Apply Online

Position Purpose

Under the direct supervision of the principal or other administrator to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence to inform school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records to provide up-to-date reference and audit trail for compliance.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
• Some Shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

FLSA Status

Non-exempt

Postings current as of 2/21/2026 4:05:55 AM CST.