Substitute Administrative Assistant

West Burlington Independent School District; West Burlington (IA); On-site; USD 30,000 - 40,000; Full time

Job summary

West Burlington Independent School District is seeking a Substitute Administrative Associate to provide clerical and administrative support at a school site in West Burlington, IA. The role involves handling notices, scheduling events, maintaining records, assisting visitors, and guiding communications with students, parents and staff.

The incumbent will process enrollment data, answer calls, distribute mail, and support a range of administrative tasks while maintaining confidentiality and

Qualifications

• Graduation from high school.
• Some shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence to inform school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for coordinating events such as orientation, open house, field trips, sporting events, assemblies, conferences.
• Maintains documents, files and records to provide up-to-date reference and audit trail for compliance.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Registers new students, enters data into computer system regarding enrollment and student records.
• Responds to inquiries from students, parents and employees, facilitating communication among parties.

Skills

Communication skills

Team collaboration

Problem solving

Time management

Computer literacy

Confidentiality

Education

High school diploma

Tools

Word processing

Excel

PowerPoint

Outlook

Internet

Job description

West Burlington Independent School District West Burlington School District K-12 - West Burlington, Iowa Open in Google Maps

Job Description

Description:
The West Burlington Independent School District has an opening for a Substitute Administrative Associate.

Required Information:

• Cover Letter
• Resume
• Completed Application

Position Purpose
Under the direct supervision of the principal or other administrator to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence to inform school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records to provide up-to-date reference and audit trail for compliance.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical qualifications would be equivalent to:

• Graduation from high school.
• Some Shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

FLSA Status: Non-exempt

Position Type

Full-time

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Contact Information

• Lisa Elaine Beames
• 607 Ramsey St.
• West Burlington, Iowa 52655
• Phone: [phone]
• Email: [e-mail]