School Administrative Support Specialist (Substitute)

West Burlington Independent School District; West Burlington (IA); On-site; USD 30,000 - 40,000; Full time

Job summary

West Burlington Independent School District is seeking a Substitute Administrative Associate to provide clerical and administrative support at a school site in West Burlington, IA. The role involves handling notices, scheduling events, maintaining records, assisting visitors, and guiding communications with students, parents and staff.

The incumbent will process enrollment data, answer calls, distribute mail, and support a range of administrative tasks while maintaining confidentiality and

Qualifications

• Graduation from high school.
• Some shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence to inform school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for coordinating events such as orientation, open house, field trips, sporting events, assemblies, conferences.
• Maintains documents, files and records to provide up-to-date reference and audit trail for compliance.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Registers new students, enters data into computer system regarding enrollment and student records.
• Responds to inquiries from students, parents and employees, facilitating communication among parties.

Skills

Communication skills

Team collaboration

Problem solving

Time management

Computer literacy

Confidentiality

Education

High school diploma

Tools

Word processing

Excel

PowerPoint

Outlook

Internet

Job description

West Burlington Independent School District is seeking a Substitute Administrative Associate to provide clerical and administrative support at a school site in West Burlington, IA. The role involves handling notices, scheduling events, maintaining records, assisting visitors, and guiding communications with students, parents and staff.

The incumbent will process enrollment data, answer calls, distribute mail, and support a range of administrative tasks while maintaining confidentiality and