Subcontracts Administrator

Valiant Integrated Services; United States; On-site; USD 70,000 - 110,000; Full time

Job summary

Valiant Integrated Services seeks an experienced Subcontract Administrator to support proposal activities and administer subcontracts under IDIQ, Cost-Plus, and Fixed Price Prime contracts in accordance with procurement policies. The role partners with program stakeholders, supports change initiatives, and helps continually enhance the procurement function while ensuring compliance with FAR/DFARS and CPSR requirements.

Strong negotiation, organization, and communication skills are essential.

Qualifications

• 4+ years of Subcontract Administration experience in a government contracting & CPSR environment.
• Ability to evaluate proposals against SOW/PWS with knowledge of FAR/DFARS.
• Highly organized, action and task-oriented in a dynamic, fast-paced environment.
• Must engage with stakeholders at all levels with follow-up.
• Understanding of government rules, small business regulations, and CPSR requirements.

Responsibilities

• Lead proposal preparation and pricing activities with multiple departments to submit compliant bids.
• Support proposals for new business capture and task orders on Cost-Plus IDIQs.
• Draft subcontracts in full compliance with FAR/DFARS and internal policies.
• Analyze subcontractor proposals and document findings.
• Ensure proper flow-down of terms and technical specs across subcontracts.
• Perform price and cost analysis on subcontracts/proposals and document negotiations.
• Track subcontractor invoices and maintain related reports.
• Develop and maintain reports for subcontracting activities and perform routine due diligence.

Skills

Proposal coordination

FAR/DFARS knowledge

Stakeholder engagement

MS Office

Communication

Subcontract administration

Pricing analysis

Risk management

Education

Bachelor's Degree in Business Management or Supply Chain

Tools

MS Word

MS Excel

MS PowerPoint

Job description

VGS is seeking an experienced Subcontract Administrator that will support proposal activities and administration of a portfolio of subcontracts under active IDIQ, Cost-Plus and Fixed Price Prime Contracts in accordance with VGS's procurement policies and procedures. The Subcontract Administrator will be a strategic business partner to program stakeholders and will support change initiatives and continual enhancement of the procurement function and other supporting tasks as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Acts as a team lead Supports proposal preparation, pricing activities, including price negotiation, in conjunction with multiple departments to submit a compliant bid for on new work and task order proposals.
• Support proposals for new business capture and task order proposals on Cost-Plus IDIQ's.
• Assistance with proposals where there is a small business/supplier diversity requirement.
• Formulates subcontracts in full compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFARS), and internal procurement policy and procedures guidelines.
• Analyze the subcontractor proposals and document the findings.
• Working with the Contracts Administrators to ensure proper flow down of terms and conditions and technical specifications across Valiant's portfolio of subcontracts.
• Performs price and cost analysis on subcontracts/proposals and documents negotiations.
• Is proficient with fixed price, cost reimbursement, and time and material subcontracts.
• Experience executing subcontracts subject to SCA (Service Contract Act) with wage schedules.
• Experienced in negotiating and executing subcontract agreements with foreign subcontractors.
• Acts as liaison between Valiant and the Subcontractor regarding requirements, performance, reporting requirements.
• Develops and maintains follow-up status to the proposal/capture team and with
  subcontractors on all outstanding open subcontracts matters.
• Advises management of potential risk and performance impact.
• Tracks and reviews all monthly subcontractor invoices for compliance; routes invoice
  approval form to facilitate proper approvals and forwards to accounting for processing.
• Develops and maintains all necessary reports associated with subcontracting activities.
• Performs routine subcontractor due diligence activities as directed.
• Participates in special projects as required and performs all other position-related duties as assigned or requested.
• Other duties as assigned.

EDUCATION REQUIREMENT:

Bachelor's Degree with a concentration in business management/administration or Supply Chain focus preferred but not required. Years of applicable experience can be substituted in lieu of a degree.

REQUIRED QUALIFICATIONS:

• 4+ years of Subcontract Administration experience within a government contracting & CPSR environment.
• Ability to evaluate proposals against SOW/PWS, demonstrate a working knowledge of FAR/DFARS.
• Highly organized, action and task-oriented performer in a dynamic and fast paced environment.
• Must be able to engage with various stakeholders and all levels (Vice President, Director and Program level associates) with a can-do attitude and strong follow-up on tasks.
• Must have keen awareness and understanding of changing market conditions.
• Has an understanding of government rules and legislation, and small business regulations and definitions; This position requires a strong understanding of the FAR & DFARS as it relates to small business.
• Strong computer skills and excellent working knowledge of MS Word, MS Excel, and MS PowerPoint related software applications.
• Excellent people skills.
• Must be able to continually interface effectively with people on the phone, at trade shows, in meetings and other places, as well as internally in Valiant.
• Must possess outstanding communication skills, both oral and written.
• Available to work over the weekend to support program initiatives, proposal activities, corporate projects, etc.
• Highly organized, action and task-oriented performer in a dynamic and fast paced environment.
• This position requires a thorough understanding of building compliant files and following procedures in a CPSR environment.

PHYSICAL REQUIREMENTS:

Physical requirements may include, but are not limited to, lifting, ascending, and descending stairs, climbing, extended sitting or standing, to various degrees.

VGS is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.