Contract Support Assistant

Valiant Integrated Services; Herndon (VA); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Contract Support Assistant, where you'll play a vital role in supporting USG acquisition officers. This position involves a variety of administrative tasks, including contract modifications, file maintenance, and data management. You'll utilize your organizational skills and attention to detail to ensure smooth operations within contracting teams. With opportunities to grow and learn, this role is perfect for someone eager to make a significant impact in a dynamic environment. If you're ready to contribute to essential government processes and thrive in a collaborative setting, this position is an excellent fit for you.

Qualifications

• 2+ years of experience with Microsoft Office tools.
• 1+ years of administrative support experience required.
• Basic understanding of the contracts process is essential.

Responsibilities

• Support contract modifications and file maintenance tasks.
• Perform data entry and generate reports as needed.
• Assist with contract settlement and administrative duties.

Skills

Professional oral and written communication skills

Strong organizational skills

Time management skills

Attention to detail

Initiative to learn responsibilities

Education

High school diploma or equivalent

Bachelor's degree in Business or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat

SharePoint

BASIS Acquisitions

COGNOS Reports

Job description

Valiant is seeking Contract Support Assistants (CSAs) to handle administrative tasks and transactions for USG acquisition officers located in contracting offices throughout the Northern Virginia area. The type of support required varies based on the needs of each contracting team but generally may include any or all of the following activities:

Administrative Contract Modifications

CSAs will support the execution of non-decisional administrative modifications to existing contracts. Administrative modifications typically include COTR changes, CO changes, incremental funding, funding de-obligations, period of performance extensions, level-of-effort reconciliations, Award Fee releases, and Government Property dispositions. These tasks will typically include compiling supporting documentation and correspondence, navigating the Sponsor's contract writing system to create modifications, documenting the action in accordance with the contracting team's procedures and Sponsor's policies, generating the modification package for CO review/action, and obtaining signatures from relevant parties.

Contract File Maintenance

CSAs will support contract file maintenance, which may include organizing and maintaining files in multiple formats (e.g., electronic copies and hardcopies). Tasks typically include printing, tabbing, labeling, and filing.

Data Entry, Queries and Reports

CSAs shall perform data entry and data retrieval in/from Sponsor's applications, databases and tools typically including SharePoint, BASIS Acquisitions (Momentum), BASIS Contract Request (BCR) Database, COGNOS Reports, Invoice Payment Platform Search and BASIS Automatic De-obligation Tool (BADACQ) as well as any processes and modules deployed under the Acquisition Lifecycle Management Platform and related tools such as the new Contract Writing System (CWS). Tasks typically include accurately entering contract data into the Sponsor’s contract writing system, researching databases to identify outstanding actions, assigning funding obligations to COS, producing reports as required by the contracting team and its customers and drafting responses to internal data calls.

Preparing for Contract Settlement

CSAs will support contract settlement and closeouts by performing the required steps in accordance with the Sponsor's settlement guidance and policies. Tasks typically include verifying completion, performing data entry, queries and reports, collecting other information, executing administrative contract modifications and boxing files for shipment and transporting to the on-site mailroom.

Other Administrative Responsibilities

CSAs shall perform all administrative duties to support the above tasks, as well as other administrative responsibilities as required by the assigned contracting team. Tasks typically include requesting/updating applicable system accesses for contracting team members, requesting data transfers between networks, recording time and attendance for contracting team members, maintaining the office calendar and ordering office supplies.

RESPONSIBILITIES AND DUTIES:

• High school diploma or equivalent.
• Professional oral and written communication skills in order to convey information clearly and concisely.
• Strong organizational and time management skills.
• Basic understanding of the contracts process.
• Initiative to learn responsibilities.
• Ability to manage tasks and responsibilities independently.
• Attention to detail in order to minimize clerical errors and mistakes.
• 2+ years of experience with Microsoft Word, Excel, Outlook and Power Point; and Adobe Acrobat.
• 1+ years of administrative support experience to include developing correspondence, providing customer service, scheduling and filing documents.
• 1+ years' experience in any of the following areas or equivalent fields: contracts, administration, finance and/or program administration.

Valiant Integrated Services is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.

CLEARANCE: TS/SCI with polygraph.

PHYSICAL REQUIREMENTS: Physical requirements may include, but are not limited to, lifting, ascending, and descending stairs, climbing, extended sitting or standing, to various degrees.

Desired Qualifications:

• DAWIA Level 1 or higher in Contracting or FAC-C Level 1 or higher certification.
• Experience with BASIS Acquisitions and COGNOS reports.
• Bachelor's degree or other advanced degree in Business, Engineering, Technology, Finance, Computer Science or a related subject.
• One year of work experience with a government (federal, state or local) acquisition contracting process.
• Experience working with organization(s) in the Intelligence Community.